Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish three (3) Universal Term Contracts (UTC's) for the option to purchase Commercial Fitness Equipment with Design2Wellness LLC, G&G Fitness Equipment, Inc. and Health & Fitness Inc. The Department of Recreation and Parks is the primary user for Commercial Fitness Equipment. Commercial Fitness Equipment is used to maintain and increase physical fitness among residents using Recreation and Parks's Get Active Fitness Centers. The term of the proposed option contract would be approximately three (3) years, expiring March 31, 2026, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on February 9, 2023. In addition, the expenditure of $3.00 is hereby authorized from General Budget Reservation BRPO002025.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329.06 relating to competitive bidding (Request for Quotation No. RFQ023725). Six (6) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
Design2Wellness LLC, CC# 042300 expires 6/28/2024, Items 6, 7, 8, 9, 10, 11, 15 and 16. $1.00
G&G Fitness Equipment, Inc. CC#000824, expires 2/25/2024, Items 1, 2, 3, 4, 5 and Hoist and Gronk. $1.00
Health & Fitness Inc., CC#029087, expires 1/23/2024, Items 4, 12, 13 and 14. $1.00
No bid was received on item 17, this item will be bid out as needed.
Total Estimated Annual Expenditure: $150,000.00, Department of Recreation and Parks the primary user.
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance because the current contract expires 3/31/2023 and to provide an uninterrupted supply of fitness equipment, an emergency is requested.
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $3.00 is hereby authorized from General Budget Reservation BRPO002025. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into three (3) Universal Term Contracts for the option to purchase Commercial Fitness Equipment with Design2Wellness LLC, G&G Fitness Equipment, Inc. and Health & Fitness Inc. to authorize the expenditure of $3.00; and to declare an emergency. ($3.00).
Body
WHEREAS, the Commercial Fitness Equipment UTC's will provide for the purchase of commercial fitness equipment such as treadmills, stair climbers, stationary bikes, and training weights used to replace older, high maintenance fitness equipment used in the daily operations of the Department of Recreation and Parks; and,
WHEREAS, the Purchasing Office advertised and solicited formal bids on February 9, 2023 and selected the overall lowest, responsive, responsible and best bidders; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Recreation and Parks in that it is immediately necessary to authorize the Finance and Management Director to enter into three (3) Universal Term Contracts for the option to purchase Commercial Fitness Equipment in order to provide an uninterrupted supply of fitness equipment; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following Universal Term Contracts for the option to purchase Commercial Fitness Equipment in accordance with Request for Quotation RFQ023725 for a term of approximately three (3) years, expiring March 31, 2026, with the option to renew for one (1) additional year, as follows:
Design2Wellness LLC, Items 6, 7, 8, 9, 10, 11, 15 and 16. $1.00
G&G Fitness Equipment, Inc., Items 1, 2, 3, 4, 5 and Hoist and Gronk. $1.00
Health & Fitness Inc., Items 4, 12, 13 and 14. $1.00
SECTION 2. That the expenditure of $3.00 is hereby authorized from General Budget Reservation BRPO002025 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.