Explanation
BACKGROUND: This ordinance authorizes the Director of Public Safety to modify an existing contract with Zoll Medical Corporation on behalf of the Division of Fire for extended warranty and preventative maintenance services in the amount of $91,705.32 which will provide warranty and preventative maintenance coverage for the Fire Division's Zoll defibrillators/monitors/pacemakers used in daily emergency medical service (EMS) operations. The Fire Division needs to purchase these warranty and preventative maintenance services, as Zoll defibrillators/monitors/pacemakers are used on its emergency medical and first responder vehicles in order to assess and respond to cardiovascular emergencies using this highly specialized and technical equipment that requires services as specified by the manufacturer. This contract will consist of five (5) annual payments of $91,705.32 each, totaling $458,526.60 in the final year of the contract. This contract will provide for technical on-site preventative maintenance services, as well as discounts on supplies and loaner equipment to ensure the Fire Division is not without this potentially life-saving device.
Contract Compliance: Zoll Medical Corporation #04-2711626 Vendor #000197
Emergency Designation: Emergency action is requested to expedite these warranty and preventative maintenance services for this highly specialized equipment prior to price increases set forth by the manufacturer.
FISCAL IMPACT: This ordinance authorizes the expenditure of $91,705.32 from the Division of Fire's general fund operating budget to purchase extended warranty and preventative maintenance services. The Fire Division is budgeted $500,000.00 for maintenance services in their 2023 General Fund Budget, and has spent $91,705.32 in 2022 for Zoll's PM services.
Title
To authorize and direct the Director of Public Safety to modify the existing contract with Zoll Medical Corporation on behalf of the Division of Fire for extended warranty and preventative maintenance services for the Zoll devices; to authorize the expenditure of $91,705.32 from the General Fund; and to declare an emergency. ($91,705.32)
Body
WHEREAS, the Division of Fire carries Zoll Medical Corporation defibrillators/monitors/pacemakers on its emergency medical and first responder vehicles in order to assess and respond to cardiovascular emergencies; and,
WHEREAS, this highly specialized and technical equipment requires defibrillator equipment product support services as specified by the manufacturer; and,
WHEREAS, there is a need to continue these product support services that have been provided in previous years solely by the manufacturer, Zoll Medical Corporation, in order to adhere to warranty regulations and to insure that repairs were in accordance with the manufacturer's specifications; and,
WHEREAS, an emergency exists in the usual daily operation of the Public Safety Department, Division of Fire, in that it is immediately necessary to authorize the Public Safety Director to enter into contract with Zoll Medical Corporation on behalf of the Division of Fire for extended warranty and preventative maintenance services for Zoll defibrillators/monitors/pacemakers, thereby preserving the public health, peace, property, safety, and welfare; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Safety be and is hereby authorized and directed to enter into a contract with Zoll Medical Corporation on behalf of the Division of Fire for extended warranty and preventative maintenance services for defibrillators/monitors/pacemakers used by the division in daily EMS operations.
SECTION 2. That the expenditure of $91,705.32, or so much thereof as may be necessary, be and is hereby authorized from the General Fund, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.