Explanation
This ordinance authorizes the Director of the Department of Technology (DoT) to enter into contract with Brown Enterprise Solutions, LLC for the purchase of Adobe products. Various city departments depend upon Adobe products for enhanced efficiency and communications.
Adobe is best known for its Photoshop image editing software, Acrobat Reader and Acrobat, the Portable Document Format (PDF), and Adobe Creative Suite, as well as its successor Adobe Creative Cloud. Adobe software is used by City departments to improve efficiency and enhance communications while meeting various requirements such as HIPPA compliancy.
Pricing for the above-described services was obtained via the State Master Cloud Service Agreement -- MCSA0016. The two vendors approved to provide pricing through this vehicle are Software House International (SHI) and Brown Enterprise Solutions, LLC. Brown’s pricing overall was lower than that submitted by SHI. As such, DoT recommends that the bid be awarded to Brown Enterprise Solutions, LLC for a total of $182,182.18. Of this total, $144,761.30 is for the continuation of 957 licenses. The balance of $37,420.88 are contingency funds in the event additional licenses are needed.
The term of the contract will be for one year, from March 30, 2023 to March 29, 2024. This ordinance also authorizes the expenditure of up to $182,182.18 for the above-described purpose. Finally, because only two (2) bids were received, the Department requests waiver of the relevant sections of Chapter 329 of Columbus City Codes pertaining to competitive bidding.
FISCAL IMPACT
Funding for this purchase is budgeted and available in the Department of Technology, Information Services Division, and Information Service Operating Fund.
EMERGENCY DESIGNATION
The current contract expires on March 29, 2023. To ensure there is no interruption of service, emergency legislation is necessary. It is critical to have a contract in place as many city agencies use and depend on ...
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