Explanation
BACKGROUND: The Department of Public Utilities Water Quality Analysis Lab has various scientific instruments that require maintenance and repair services by the manufacturer. This equipment is used to analyze collected water samples as necessary for regulatory compliance. The Division of Water has a need for maintenance and repair services with Agilent Technologies, Inc., in order to ensure timely repair of broken equipment and adequately protect the City's investment.
BID INFORMATION: The Division of Water is requesting a Bid Waiver on this contract as Agilent Technologies, Inc. is the only provider of maintenance services on this equipment.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
VENDOR: Agilent Technologies, Inc., 77-05187722, Vendor #10267, expires 3/28/24
FISCAL IMPACT: $60,914 is budgeted and available for this contract in the 2023 Water Operating Fund
$31,168.00 was spent in 2021
$40,942.80 was spent in 2022
Title
To authorize the Director of the Department of Public Utilities to enter into a contract for maintenance and repair services for WQAL instruments with Agilent Technologies, Inc.; to waive the competitive bidding provisions of the Columbus City Codes; and to authorize the expenditure of $60,914.00 from the 2023 Division of Water Operating Fund. ($60,914.00)
Body
WHEREAS, the Division of Water has a need for maintenance and repair services with Agilent Technologies, Inc., in order to ensure timely repair of broken equipment and adequately protect the City's investment; and,
WHEREAS, the Division of Water has determined that it is in the City’s best interest to waive the competitive bidding procedures of Columbus City Code Chapter 329 to allow Agilent Technologies, Inc.to maintain and service the WQAL technology instruments; and,
WHEREAS, funds are budgeted for this purpose in the Division of Water 2023 Operating Fund; and,
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of the Department of Public Utilities to enter into a repair and maintenance contract with Agilent Technologies, Inc.without delay, thereby preserving the public peace, property, health, safety and welfare; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Public Utilities be and is hereby authorized to enter into a contract for maintenance and repair services for Water Quality Analysis Lab instruments with Agilent Technologies, Inc
SECTION 2. That said firm shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Water.
SECTION 3. That the City Council finds it is in the City’s best interest to waive the competitive bidding requirements of City Code Chapter 329 to allow the aforementioned contract with Agilent Technologies, Inc
SECTION 4. That the expenditure of $60,914.00, or so much thereof as may be needed, is hereby authorized in the Division of Water 2023 Operating Fund in object class 03 (services) per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, the City Auditor shall establish such account codes as necessary.
SECTION 6. This ordinance shall take effect and be in force from and after the earliest period allowed by law.