Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase YSI Parts and Services with Fondriest Environmental, Inc. The Division of Water is the sole user for YSI parts and services, used for the repair and maintenance for equipment used in the remote water quality monitoring network in the source water, as well as the finished drinking water distribution system. The term of the proposed option contract would be approximately two (2) years, expiring May 31, 2025, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on February 16, 2023. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002253.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ023803). One (1) bid was received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
Fondriest Environmental Inc., CC# 005769 expires 4/14/23, Items 2-7 and 9-52, $1.00
Total Estimated Annual Expenditure: $80,000, Division of Water, the sole user
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002253. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase YSI Parts and Services with Fondriest Environmental Inc.; and to authorize the expenditure of $1.00. ($1.00)
Body
WHEREAS, the YSI Parts and Services UTC will provide for the purchase of replacement parts and repair services used to maintain equipment used for monitoring of water quality both remotely and within the water distribution system; and,
WHEREAS, the Purchasing Office advertised and solicited formal bids on February 26, 2023 and selected the overall lowest, responsive, responsible and best bidder; and
WHEREAS, it has become necessary in the daily operation of the Department of Public Utilities to authorize the Director of Finance and Management to enter into a Universal Term Contract for the option to purchase YSI Parts and Services; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following Universal Term Contract for the option to purchase YSI Parts and Services in accordance with Request for Quotation RFQ023803 for a term of approximately two (2) years, expiring May 31, 2025, with the option to renew for one (1) additional year, as follows:
Fondriest Environmental Inc., Items 2-7 and 9-52, $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002253 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.