Explanation
This legislation authorizes the Director of the Department of Technology (DoT) to enter into a contract with OARnet/OSU, a non-profit organization, for VMWare software licensing, maintenance, and support services. The original agreement (EL011737) was authorized by ordinance 1716-2010, passed December 13, 2010. The agreement was most recently renewed by authority of ordinance 0773-2022, passed by Columbus City Council on April 18, 2022. The total cost associated with this ordinance is $406,689.34 for the coverage term period from April 2, 2023 to April 1, 2024.
Through the State of Ohio Virtualization Program, OARnet offers significant discounts on VMWare that are not available in the market place. As such, it is in the City’s best interests to procure VMWare through OARnet, rather than another procurement process. The pricing offered to the City reflects the agreed upon public sector discounts available to all participants in the State of Ohio Virtualization Program.
Server virtualization is the conversion of one physical server into multiple individual and isolated virtual storage spaces. This industry standard was adopted by the Department of Technology in 2009 to reduce the costs of Data Center operations. This also reduces power consumption, cooling requirements, and provides further capabilities for recovery and availability of information systems. VMWare software is the core component that is needed in order to operate virtual servers that run critical applications for the enterprise such as Accela, CUBS, and 311.
This ordinance also authorizes the expenditure of $406,689.34 for the above-described purpose.
NOT-FOR-PROFIT CONTRACT INFORMATION
This agreement is being awarded under City Code section 329.30, which prescribes the method for contracting with not-for-profit organizations. DoT and OarNet negotiated the cost for provision of the above-described services, the costs for which are outlined in the attachment to this ordinance. The serv...
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