City of Columbus - File #: 0904-2023

• File #: 0904-2023
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 3/15/2023
• In control: Technology Committee
• On agenda: 4/17/2023
• Final action: 4/20/2023
• Title: To appropriate $2,000,000.00 to the Department of Technology, Information Services Division, from the unappropriated cash balance of the Information Services Operating Fund; to authorize the Director of Finance and Management, on behalf of the Department of Technology and various city agencies, to associate all general budget reservations resulting from this ordinance with the appropriate purchase agreement for the purchase of new and replacement desktop computers and associated equipment from two pre-established purchase agreements with Brown Enterprise Solutions, LLC and Law and Order Technology, LLC; and to authorize the expenditure of $2,673,000.00 from the Department of Technology Operating Fund for the above-stated purpose. ($2,673,000.00)
• Indexes: MBE Participation, SLBE Participation

Date	Ver.	Action By	Action	Result
4/20/2023	1	CITY CLERK	Attest
4/19/2023	1	MAYOR	Signed
4/19/2023	1	MAYOR	Signed
4/19/2023	1	MAYOR	Signed
4/17/2023	1	COUNCIL PRESIDENT PRO-TEM	Signed
4/17/2023	1	COUNCIL PRESIDENT PRO-TEM	Signed
4/17/2023	1	Columbus City Council	Approved	Pass
4/3/2023	1	Columbus City Council	Read for the First Time

Explanation
This legislation authorizes the Director of Finance and Management on behalf of the Department of Technology (DoT) and various city agencies to associate all general budget reservations resulting from this ordinance with the appropriate purchase agreement for the replacement of desktop computers, computer-related products and equipment. The desktop computers and computer-related products being replaced, used for the operation of applications that are vital to the daily operations of the City of Columbus, are outdated and/or obsolete. Replacement of these computers is crucial for continued efficiency so that the City of Columbus can access applications critical to daily operations.

These purchases will be made from the following pre-established purchase agreements:

· PA005822-Brown Enterprise Solutions, LLC, Expires 4-30-2024
· PA005823-Law and Order Technology, LLC, Expires 4-30-2024

This ordinance also authorizes the appropriation of $2,000,000.00 to the Department of Technology, Information Services Division, from the unappropriated cash balance of the Information Services Operating Fund. Finally, this ordinance authorizes the expenditure of $2,673,000.00 from the Department of Technology, Information Services Operating Fund.

FISCAL IMPACT
Funds are budgeted and available in the above-stated Operating Fund, pending the above-described appropriation of $2,000,000.00.

CONTRACT COMPLIANCE
Brown Enterprise Solutions, LLC
Vendor # - 010668
CC # - 90-0353698, Expires 12/31/2023

Law and Order Technology, LLC
Vendor # - 040906
CC # - 87-3887269, Expires 2/14/2024


Title
To appropriate $2,000,000.00 to the Department of Technology, Information Services Division, from the unappropriated cash balance of the Information Services Operating Fund; to authorize the Director of Finance and Management, on behalf of the Department of Technology and various city agencies, to associate all general budget reservations resulting from this ordinance with the appr...