Explanation
BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a professional service agreement with ARCOS LLC for the implementation of an Overtime Call-Out System to assist in the tracking, reporting and automated calling of Department of Public Utilities (DPU) employees for overtime opportunity purposes.
The Department of Public Utilities (DPU) is required to offer overtime (OT) to eligible employees on a rolling basis based on various criteria including but not limited to classification, previous OT acceptance/rejection, and union agreements. Currently this type of information is tracked via Excel spreadsheet or other offline methods and lacks conformity across Divisions and calls to eligible staff are made manually. This system will be used Department wide by all DPU's Divisions, including Water, Sewerage & Drainage and Power.
PROCUREMENT: Request for proposals (RFP) were formally advertised on the Vendor Services and Bonfire websites in accordance with the procedures set forth in Columbus City Codes, Chapter 329 from June 27, 2022 to July 29, 2022. The city received three (3) responses. The proposals were deemed responsive and were fully evaluated when the Evaluation Committee met on August 24, 2022. Of the three (3) responses, the committee selected these firms for additional interviews to further discuss their project proposals. These interviews were conducted on October 4-12, 2022. The Evaluation Committee met again on November 18, 2022 submitted final scores and recommended that the Overtime Call-Out System project be awarded to ARCOS, LLC. The committee felt that ARCOS LLC submitted the strongest proposal overall for the following reasons: 1.) Solution offered various methods for contacting employees 2.) Well developed solutions for overtime equalization needs. The Director concurred.
The term of this contract shall be for a period of five (5) years from date of execution to May 30, 2028. For each year of th...
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