Explanation
1. BACKGROUND: This legislation authorizes the Director of Finance and Management to enter into a construction contract, on behalf of the Office of Construction Management, with S.G. Loewendick & Sons, Inc., for the Carolyn Avenue Demolition Project, for the Department of Public Safety, in the amount of $740,500.00.
The scope of this project is to demolish two buildings located at 757 Carolyn Avenue and 750 Piedmont Road and to relocate telecommunications and network cabling systems. Hazardous material abatement is also included for both buildings.
2. CONSTRUCTION CONTRACT AWARD: The project was bid by the Office of Construction Management via Vendor Services and Bid Express. Of the 540 vendors solicited, 185 were Minority-owned, 4 Veteran-owned, 322 Small Business-owned, and 118 Women-owned.
Three bids were opened on March 9, 2023 from:
1. S.G. Loewendick & Sons, Inc. $740,500.00 MAJ
2. Complete Clearing, Inc. $834,000.00 MAJ
3. O’Rouke Wrecking Company $2,474,000.00 EBE
S.G. Loewendick & Sons was deemed the lowest, best, most responsive and responsible bid in the amount of $740,500.00. Loewendick’s’s FID Number is 31-4420502 (expires 9/9/23, Majority) and their DAX Vendor Account No. is 6131.
3. SUBCONTRACTOR PARTICIPATION: As part of their bid S.G. Loewendick & Sons proposed 4 subcontractors with 1 holding MBE status:
Company Name City/State ODI Status
VSG Trucking Columbus/OH MBE
Minority vendor certification was in good standing at the time the bid was awarded.
5. FISCAL IMPACT: Funding will come from the Department of Public Safety. There is sufficient funding within the Safety G.O. Bond Fund - Fund No. 7701, however, an amendment to the 2022 Capital Improvements Budget will be necessary.
Title
To authorize the Director of Finance and Management, on behalf of the Office of Construction Management, to enter into a construction contract with S.G. Loewendick & Sons, Inc. for the Carolyn Avenue Demolition Project; to authorize an expenditure up to $740,500.00 within the Safety General Obligation Bond Fund, and to authorize an amendment to the 2022 Capital Improvements Budget. ($740,500.00)
Body
WHEREAS, three (3) bids for Carolyn Avenue Demolition Project were received and publicly opened in the office of the Director of Finance and Management on March 9, 2023; and
WHEREAS, the bid from S.G. Loewendick & Sons was deemed the lowest, best, most responsive and responsible bid in the amount of $740,500.00; and
WHEREAS, it is necessary to authorize the Director of Finance and Management to award and execute a construction contract for the Carolyn Avenue Demolition Project; and
WHEREAS, it is necessary to authorize an expenditure of funds within the Safety G.O. Bond Fund - Fund No. 7701; and
WHEREAS, it is necessary to authorize an amendment to the 2022 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Finance and Management, Office of Construction Management, to authorize the Director of Finance and Management to enter into a construction contract for the Carolyn Avenue Demolition Project with S.G. Loewendick & Sons; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management is hereby authorized to enter into a construction contract, on behalf of the Office of Construction Management, with S.G. Loewendick & Sons, for the Carolyn Avenue Demolition Project, for the Department of Public Safety, in an amount up to $740,500.00.
SECTION 2. That the expenditure of $740,500.00, or so much thereof as may be needed, is hereby authorized in the Safety G.O. Bond Fund - Fund No. 7701, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the 2022 Capital Improvements Budget is hereby amended, in the Safety G.O. Bond Fund - Fund No. 7701, per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 6. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 8. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.