...Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Utilities to enter into a contract with Dynotec, Inc. and Resource International, Inc. for General Engineering Services 2023-2025 - Water Distribution Engineering project, CIP #690528-100004, in an amount not to exceed $300,000.00 each, for a total amount not to exceed $600,000.00.
These projects will provide general engineering services to the Division of Water, Water Distribution Engineering section, on an “as-needed” basis. Work items will consist of field investigations, surveying, professional design services necessary for the completion of a design report, plans and specifications, and engineering services during construction as it relates to various water distribution and facility projects.
This work will be primarily performed in Columbus Community Area 99 - Citywide.
TIMELINE & FUTURE RENEWALS
The initial contract is for a period of one year. The contract is renewable for two additional years.
ESTIMATED COST OF PROJECT
The initial contract amount for each company is to be $300,000, for a total contract amount of $600,000.00 for the first year. It is anticipated spending during the term of the two contracts could total $1,800,000.00 as shown below:
Cost summary (Dynotec, Inc.):
Original Contract $300,000.00
Future Modification #1 $300,000.00
Future Modification #2 $300,000.00
CONTRACT TOTAL $900,000.00
Cost summary (Resource International, Inc.):
Original Contract $300,000.00
Future Modification #1 $300,000.00
Future Modification #2 $300,000.00
CONTRACT TOTAL $900,000.00
Total for Both Contracts: $1,800,000.00
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT
The contract is for general engineering services. The total economic impact is expected to be $1,800,000 of surveying and engineering services from the capital budget over three years. This will allow the Division of Water to perform miscellaneous engineering tasks on an as-needed basis. Outreach and environmental impact is unknown since the exact type and location of work is unknown at this time.
3. PROCUREMENT
The Department of Public Utilities advertised a Request for Proposals on the Vendor Services and Bonfire websites from 1/3/2023 through 2/3/2023 in order to solicit proposals for General Engineering Services 2023-2025 - Water Distribution Engineering contracts with the intention of awarding contracts to two companies. Proposals were received from the following companies:
|
Name |
CC No. |
Exp. Date |
City/State |
Status |
|
Allison Structural Group, LTD |
CC030375 |
8/31/2024 |
Columbus, OH |
MBE |
|
Dynotec, Inc. |
CC005053 |
11/30/2024 |
Columbus, OH |
MBE |
|
EMH&T |
CC004214 |
11/16/2024 |
Columbus, OH |
MAJ |
|
Resource Intl. |
CC004197 |
5/31/2023 |
Columbus, OH |
WBE |
|
Strand Associates, Inc. |
CC007735 |
10/06/2023 |
Columbus, OH |
MAJ |
|
VS Engineering, Inc. |
CC031373 |
11/30/2023 |
Columbus, OH |
MBE |
All proposals were considered responsive and were evaluated by the evaluation committee. The two companies with proposals scored the highest by the evaluation committee will be offered contracts if City Council approves. Those two companies (in score order) are Dynotec and Resource International.
As part of their proposal, Dynotec proposed the following subcontractors to perform contract work:
Company Name City/State ODI Certification Status
Stantec Consulting Services, Inc. Columbus MAJ
GPD Group (GPD) Columbus MAJ
Resource International, Inc. Columbus WBE
As part of their proposal, Resource International proposed the following subcontractors to perform contract work:
Company Name City/State ODI Certification Status
ms consultants, inc. Columbus MBE
DHDC Engineering Consulting Services, Inc. Columbus MBE
Advanced Engineering Consultants, Ltd. Columbus MBE
The certifications of Dynotec, Resource International, and the above subcontractors were in good standing at the time the bid was awarded.
4. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT
The contract is for general engineering services. The total economic impact is $1,800,000 of surveying and engineering services from the capital budget. This will allow the Division of Water to perform miscellaneous engineering tasks on an as-needed basis. Outreach and environmental impact is unknown since the exact type and location of work is unknown at this time.
5. CONTRACT COMPLIANCE INFORMATION
Dynotec, Inc.’s contract compliance number is CC005053 and expires 11/30/2024.
Resource International, Inc.’s contract compliance number is CC004197 and expires 5/31/2023.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) did not reveal any exclusions for either Prime Consultant or any sub-consultants.
6. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
These contracts were bid with an anticipated City of Columbus MBE/WBE Program goal of 15% as assigned by the City’s Office of Diversity and Inclusion (ODI). After ODI’s review of the Utilization Plan and other related information the contractors submitted with their bid responses, ODI has approved an MBE/WBE Program goal of 15% for both of these contracts. Failure by the contractors to meet this goal subjects the contractors to the Penalties for Non-Compliance as described in the “City’s Minority and Women-Owned Business Enterprise & Small Local Business Enterprise Program Manual” and in the terms and conditions that were part of the bid documents for this contract.
7. FISCAL IMPACT
Funds in the amount of $600,000.00 are available and appropriated within the Water Bond Fund, Fund 6006. An amendment to the 2022 Capital Improvement Budget is necessary to align budget authority with the proper projects. A transfer of cash and appropriation within the Water Bond Fund is needed to align cash and appropriation with the proper projects.
Title
To authorize an amendment to the 2022 Capital Improvement Budget; to authorize a transfer of cash and appropriation between projects within the Water Bond Fund; to authorize the Director of Public Utilities to enter into a contract for general engineering services with Dynotec, Inc., and with Resource International, Inc.; and to authorize an expenditure not to exceed $600,000.00 from the Water Bond Fund for the contracts. ($600,000.00)
Body
WHEREAS, the Department of Public Utilities advertised a Request for Proposals for the General Engineering Services 2023-2025 - Water Distribution Engineering project; and
WHEREAS, Dynotec, Inc. and Resource International, Inc. are the two firms selected by the evaluation committee to provide these services; and
WHEREAS, an amendment to the 2022 Capital Improvement Budget is needed to align budget authority with the proper projects; and
WHEREAS, it is necessary to transfer cash and appropriation within the Water Bond Fund to align cash and appropriation with the proper projects; and
WHEREAS, funds must be expended to pay for the general engineering services that Dynotec, Inc. and Resource International, Inc. will provide under the General Engineering Services 2023-2025 - Water Distribution Engineering contracts; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director to enter into a contract with Dynotec, Inc. and Resource International, Inc., for the General Engineering Services 2023-2025 - Water Distribution Engineering project; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2022 Capital Improvement Budget authorized by Ordinance 1896-2022 be amended as follows to establish sufficient budget authority for this project:
Fund / Project Number / Project Name (Funding Source) / Current Authority / Revised Authority / Change
6006 / 690580 - 100000 / PAWP Wellfield Development (Voted Water Carryover) / $312,300.00 / $12,300.00 / ($300,000.00)
6006 / 690236-100125 / Riverview Drive Area Water Line Imp's (Voted Water Carryover) / $300,000.00 / $0.00 / ($300,000.00)
6006 / 690528-100004 / 2023-2025 Gen'l Engineering Services - Distribution Group (Voted Water Carryover) / $0.00 / $600,000.00 / $600,000.00
SECTION 2. That the transfer of cash and appropriation between projects within the Water Bond Fund, Fund 6006, is authorized per the accounting codes in the attachment to this ordinance.
SECTION 3. That the Director of Public Utilities is authorized to enter into a contract with Dynotec, Inc., 2931 E Dublin-Granville Road, Suite 200, Columbus, Ohio, 43231, for General Engineering Services 2023-2025 - Water Distribution Engineering project, in accordance with the terms and conditions as shown in the contract on file with the Department of Public Utilities.
SECTION 4. That the Director of Public Utilities is authorized to enter into a contract with Resource International, Inc., 6350 Presidential Gateway, Columbus, Ohio, 43231, for General Engineering Services 2023-2025 - Water Distribution Engineering project, in accordance with the terms and conditions as shown in the contract on file with the Department of Public Utilities.
SECTION 5. That the expenditure in an amount not to exceed $600,000.00 is authorized per the accounting codes in the attachment to this ordinance.
SECTION 6. Funds are deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.