Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish three (3) Universal Term Contracts (UTCs) for the option to purchase Street Lights and Accessories with Crescent Electric Supply Company, Loeb Electric Company, and Pepco Professional Electric Products Company. The Division of Power is the primary user for Street Lights and Accessories. Street Lights and Accessories are used to provide illumination of roads, intersections, sidewalks and public spaces which in turn promotes safety. The term of the three (3) proposed option contracts would be approximately three (3) years, expiring May 31, 2026, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on March 30, 2023. In addition, the expenditure of $3.00 is hereby authorized from General Budget Reservation BRPO002253.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ024075). Five (5) bids were received.
The Purchasing Office is recommending award to the three (3) overall lowest, responsive, responsible and best bidders as follows:
Crescent Electric Supply Company, CC# 012052 expires 1/23/2025, Items Acquity Brands and Quazite, $1.00
Loeb Electric Company, CC# 006028 expires 8/30/2024, Items Carson/Old Castle, Dewsbury, Dimonoff Systems and Hubbell, $1.00
Pepco Professional Electric Products Company, CC# 006514 expires 3/7/2024, Items American Electric Lighting, Buchanan, Central Systems, Hapco, Halophane, Main Street and Valmont, $1.00
Akron Foundry and Union Metals were not awarded and will have to be bid out.
Total Estimated Annual Expenditure: $600,000.00, Division of Power, the primary user.
These three (3) companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded contracts according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $3.00 is hereby authorized from General Budget Reservation BRPO002253. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into three (3) Universal Term Contracts for the option to purchase Street Lighting and Accessories with Crescent Electric Supply Company, Loeb Electric Company, and Pepco Professional Electric Products Company; and to authorize the expenditure of $3.00. ($3.00)
Body
WHEREAS, the Street Light and Accessories UTCs will provide for the purchase of Street Lights and Accessories used to illuminate roads, intersections, sidewalks and public spaces; and,
WHEREAS, the Purchasing Office advertised and solicited formal bids on March 30, 2023 and selected the three (3) overall lowest, responsive, responsible and best bidders; and
WHEREAS, it has become necessary in the daily operation of the Division of Power to authorize the Director of Finance and Management to enter into three (3) Universal Term Contracts for the option to purchase Street Lights and Accessories; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is authorized to enter into the three (3) following Universal Term Contracts for the option to purchase Street Lights and Accessories in accordance with Request for Quotation RFQ024075 for a term of approximately three (3) years, expiring May 31, 2026, with the option to renew for one (1) additional year, as follows:
Crescent Electric Supply Company, Items; Acquity Brands and Quazite, $1.00
Loeb Electric Company, Items; Carson/Old Castle, Dewsbury, Dimonoff Systems and Hubbell, $1.00
Pepco Professional Electric Products Company, Items; American Electric Lighting, Buchanan, Central Systems, Hapco, Halophane, Main Street and Valmont, $1.00
SECTION 2. That the expenditure of $3.00 is authorized from General Budget Reservation BRPO002253 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.