Explanation
BACKGROUND: This legislation authorizes the Director of the Department of Development to execute a Not for Profit Service Contract with Goodwill Industries of Central Ohio Inc. dba Goodwill Columbus, in an amount up to $66,043.23, to make payment for services incurred between April 1, 2022, and June 30, 2022, as the purchase order for this contract had been inadvertently canceled before the final invoice was received.
Under the authority of Ordinance 0388-2021, the Director of the Department of Development executed a Not for Profit Service Contract with Goodwill Industries of Central Ohio as part of the department’s Human Services program (PO274708). During the department’s year end cleanup of old purchase orders, this PO was cancelled without realizing that the final invoice had not been paid.
Emergency action is requested to make payment for services that occurred a year ago so the funding can be used by the organization for current expenses.
FISCAL IMPACT: Funding for these expenditures is allocated from the Emergency Human Services Fund 2023 budget (Fund 2231), up to $30,000.00, and the Administration Division’s 2023 General Fund budget, up to $36,043.23 (Fund 1000).
CONTRACT COMPLIANCE: The vendor number is 006071 and expires 5/20/2023.
Title
To authorize the Director of Development to Development to execute a Not for Profit Service Contract with Goodwill Industries of Central Ohio Inc. dba Goodwill Columbus, in an amount up to $66,043.23, to make payment for services incurred between April 1, 2022, and June 30, 2022, as the purchase order for this agreement had been inadvertently canceled before the final invoice was received; to authorize the expenditure of up to $30,000.00 from the Hotel Motel Tax Fund and up to $36,043.23 from the General Fund; and to declare an emergency. ($66,043.23)
Body
WHEREAS, under the authority of Ordinance 0388-2021, the Director of the Department of Development executed a Not for Profit Service Contract with Goodwill Industries of Central Ohio as part of the department’s Human Services program (PO274708); and
WHEREAS, during the department’s year end cleanup of old purchase orders, this PO was cancelled without realizing that the final invoice had not been paid;
WHEREAS, the Director of the Department of Development desires to enter into a Not for Profit Service Contract and make payment for services incurred under PO274708 that have not been paid; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Development in that emergency action is requested to make payment for services that occurred a year ago so the funding can be used by the organization for current expenses, all for the preservation of the public health, peace, property, safety, and welfare; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That for the purpose as stated in Section 3, the expenditure of $30,000.00 or so much thereof as may be necessary is hereby authorized in Fund 2231 (Hotel Motel Bed Tax Fund), Dept. 44-01 (Administration), in Object Class 03 (Other) per the accounting codes in the attachment to this ordinance.
SECTION 2. That for the purpose as stated in Section 3, the expenditure of $36,043.23 or so much thereof as may be needed, is hereby authorized within Fund 1000 (General Fund), from Dept-Div 44-01 (Administration), object class 03 (Services) to Dept-Div 44-01 (Administration), per the account codes in the attachment to this ordinance.
SECTION 3. That the Director of Development is authorized to execute a Not for Profit Service Contract with Goodwill Industries of Central Ohio Inc. dba Goodwill Columbus, in an amount up to $66,043.23, to make payment for services incurred between April 1, 2022, and June 30, 2022, as the purchase order for this agreement had been inadvertently canceled before the final invoice was received
SECTION 4. Payments are expressly contingent upon the availability of sufficient monies in the Hotel Motel Bed Tax Fund (Fund 2231) to cover the obligation set forth in these agreements and in no case shall payments exceed available cash in this fund. In this event that there is not sufficient cash in the fund to cover the obligation set forth in this contract, the City Auditor shall have the authority to make all necessary adjustments at her discretion.
SECTION 5. Under the authority of Columbus City Code Chapter 329, the Department of Development is authorized to execute a Not for Profit Service Contract for the purpose as stated in Section 3.
SECTION 6. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.