Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Tyevco for the Champions Cart Barn Improvements Project. The contract amount is $194,320.00, with alternates totaling $33,780.00, and a contingency of $55,000.00, for a total of $283,100.00. An additional $2,000.00 is being authorized for interdepartmental inspections and fees for a total of $285,100.00 being authorized by this ordinance.
Champions Golf Course was recently renovated and a new facility that includes a clubhouse, pro shop, and banquet facility was constructed. A previously existing building, which housed the old pro shop and cart barn, requires general upgrades of the roof and exterior since they are in disrepair. This project will complement the new clubhouse and banquet facility. The old pro shop portion of the building will be painted and upgraded to become a multi-purpose facility for the Columbus Recreation and Parks Department. Portions of the asphalt around the building will be removed and a cart path, from the new clubhouse to the first tee and driving range, will be constructed. A cart parking area and laundry room for washing towels used to clean the carts will also be created. The renovated facility will also receive code updates to accommodate assembly use of the facility. Old kitchen equipment will be removed and improvements including HVAC updates, lighting updates, a new metal roof, and bathroom renovations will be performed. The renovated facility will ADA accessible with a new sidewalk from the parking lot.
Vendor Bid/Proposal Submissions (ODI designation status):
Proposals were advertised through Vendor Services, in accordance with City Code Section 329, on March 7, 2023 and received by the Recreation and Parks Department on March 28, 2023.
Bids were received from the following companies:
Tyevco (MAJ): $194,320.00
GHM (MAJ): Non-Responsive
After reviewing the bids that were submitted, it was determined that Tyevco was the lowest and most responsive bidder. Tyevco and all proposed subcontractors have met code requirements with respect to prequalification, pursuant to relevant sections of Columbus City Code Chapter 329.
Principal Parties:
Tyevco Inc.
1678 West Audubon Boulevard
Lancaster, Ohio 43130
Scott Boggess, (614) 284-0251
Contract Compliance Number: 005691
Contract Compliance Expiration Date: July 27, 2023
Benefits to the Public: This project will provide the potential for year round opportunities for youth programming, improve the circulation of cart paths for ease of player use, and will provide a better experience at this course.
Community Input/Issues: The community and has expressed the desire for well-kept golf facilities through public workshops, social media, and direct contact with City staff.
Area(s) Affected: Northeast (41)
Master Plan Relation: This project will support the Columbus Recreation and Parks Department Master Plan by expanding offerings and amenities to appeal to a more diversified user groups and maximize the use of existing recreational facilities. Additionally, this project will help improve revenue producing amenities.
Fiscal Impact:
$285,100.00 is budgeted and available from within the Recreation and Parks Voted Bond Fund 7702 and 7712 to meet the financial obligations of this contract.
Title
To authorize the Director of Recreation and Parks to enter into contract with Tyevco for the Champions Cart Barn Improvements Project; to authorize the transfer of $285,100.00 within the Recreation and Parks Voted Bond Fund, to authorize the amendment of the 2022 Capital Improvements Budget; and to authorize the expenditure of $285,100.00 from the Recreation and Parks Voted Bond Fund. ($285,100.00)
Body
WHEREAS, it is necessary to authorize the Director of the Recreation and Parks Department to enter into contract with Tyevco for the Champions Cart Barn Improvements Project; and
WHEREAS, it is necessary to authorize the transfer of $285,100.00 within the Recreation and Parks Voted Bond Fund 7702 and 7712; and
WHEREAS, it is necessary to authorize the amendment of the 2022 Capital Improvements Budget Ordinance 1896-2022 in order to provide sufficient budget authority for this and future projects; and
WHEREAS, it is necessary to authorize the expenditure of $285,100.00 from the Recreation and Parks Voted Bond Fund 7702 and 7712;
WHEREAS, it has become necessary in the usual daily operations of the Recreation and Parks Department in that it is necessary to authorize the Director to enter into contract with Tyevco for the Champions Cart Barn Improvements Project, NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized to enter into contract with Tyevco for the Champions Cart Barn Improvements Project.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That the transfer of $285,100.00 or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Bond Fund 7702 and 7712 per the account codes in the attachment to this ordinance.
SECTION 6. That the 2022 Capital Improvements Budget Ordinance 1896-2022 is hereby amended as follows in order to provide sufficient budget authority for this ordinance and future projects.
Fund / Project / Project Name / Current / Change / Amended
Fund 7702 / P510429-100024 / Champions Golf Course Improvements (Voted Carryover) / $0 / $10,458 / $10,458 (to match cash)
Fund 7712 / P510430-100000 / Champions Clubhouse (Voted Carryover) / $0 / $23,684 / $23,684 (to match cash)
Fund 7712 / P511000-100000 / Renovation - Misc. (Voted Carryover) / $70,007 / ($20,000) / $50,007 (to match cash)
Fund 7712 / P515005-100000 / Lou Berliner Park Utility Improvements Phase 2 (Voted Carryover) / $0 / $4 / $4 (to match cash)
Fund 7702 / P510429-100024 / Champions Golf Course Improvements (Voted Carryover) / $10,458 / ($10,458) / $0
Fund 7702 / P515000-100000 / Program Projects (Large) - Misc. (Voted Carryover) / $843,670 / ($42,579) / $801,091
Fund 7712 / P510430-100000 / Champions Clubhouse (Voted Carryover) / $23,684 / ($23,684) / $0
Fund 7712 / P511000-100000 / Renovation - Misc. (Voted Carryover) / $50,007 / ($50,007) / $0
Fund 7712 / P515005-100000 / Lou Berliner Park Utility Improvements Phase 2 (Voted Carryover) / $4 / ($4) / $0
Fund 7712 / P514002-100000 / Program Projects (Small) - Golf Misc. (Voted Carryover) / $258,376 / ($208,376) / $50,000
Fund 7702 / P515006-100000 / Champions Golf Course and Kilbourne Run Barn Improvements (Voted Carryover) / $0 / $3,030 / $3,030
Fund 7702 / P511000-100000 / Renovation - Misc. (Voted Carryover) / $596,116 / $50,007 / $646,123
Fund 7712 / P515006-100000 / Champions Golf Course and Kilbourne Run Barn Improvements (Voted Carryover) / $0 / $282,071 / $282,071
SECTION 7. For the purpose stated in Section 1, the expenditure of $285,100.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks and Voted Bond Fund 7702 and 7712 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 8. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.