Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with KNS Services (KNS) for continued surveillance system replacement and repair in accordance with the sole source procurement provisions of City Code Chapter 329. The contract amount being authorized by this ordinance is $200,000.00.
KNS has provided surveillance system installation and repair for the department for many years. They also service many other city departments including Public Safety, Finance, and Public Utilities. They have established a unique relationship with the Department of Technology to provide robust service to multiple departments in the city. The City of Columbus selected the Genetec software platform years ago for all departments to utilize for their surveillance systems with the vision of aggregating these services citywide. This effort has resulted in KNS becoming the provider of these services for several departments as Genetec requires the equipment to be maintained by KNS Services to avoid a situation where multiple vendors are given security clearance to access and make changes to the system.
KNS has designed, installed, and serviced most of the Recreation and Parks Department’s security surveillance systems as they are the sole provider of the Genetec system and the licensed proprietary software the system uses. Providing integration and management of our systems into centralized access helps provide the Department of Public Safety with access to our video. As an authorized Genetec provider, KNS provides all software updates, firmware updates, coordination with Public Safety, and virtual server support through the Department of Technology. There isn’t another vendor in the area who has the capability to keep our systems updated and functioning to the level required and the use of the Genetec platform for surveillance integration citywide was made years ago by City of Columbus leadership.
The Columbus Recreation and Parks Department owns 55 unique surveillance systems comprised of 508 cameras around the City of Columbus. Most of these systems are on the Genetec platform, which provides remote viewing, access management, and organizational integration. With a robust and aging surveillance system, there is regularly a need to replace, upgrade, or repair failed equipment and components of the system. There are also regular needs to add equipment to our over 400 parks as usage and park activity changes. This contract will be used continuously throughout the year to address needs and improve safety and security throughout our park system.
Principal Parties:
KNS Services Inc.
8450 Rausch Drive
Plain City, Ohio 43064
Nathan Bladen, (614) 733-3880
Contract Compliance Number: 005443
Contract Compliance Expiration Date: February 22, 2025
Emergency Justification: Emergency action is requested to allow for the timely execution of this contract, avoiding a lapse in the ability for surveillance systems to be repaired or replaced immediately for the benefit of public safety.
Benefits to the Public: This contract will provide higher reliability of all of our surveillance systems to assist in minimizing crime in our facilities and parks.
Community Input/Issues: We receive hundreds of calls from citizens regarding safety in parks every year. This contract will assist in improving the safety of our parks and facilities throughout the system.
Area(s) Affected: Citywide (99)
Master Plan Relation: This contract will support the Columbus Recreation and Parks Master Plan by improving system wide security.
Fiscal Impact: $200,000.00 is budgeted and available from within the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this contract.
Title
To authorize the Director of Recreation and Parks to enter into contract with KNS Services for continued surveillance system replacement and repair in accordance with the sole source procurement provisions of City Code Chapter 329; to authorize the transfer of $200,000.00 within the Recreation and Parks Voted Bond Fund; to authorize the amendment of the 2022 Capital Improvements Budget; to authorize the expenditure of $200,000.00 from the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($200,000.00)
Body
WHEREAS, it is necessary to authorize the Director of Recreation and Parks to enter into contract with KNS Services for continued surveillance system replacement and repair in accordance with the sole source procurement provisions of City Code Chapter 329; and
WHEREAS, it is necessary to authorize the transfer of $200,000.00 within the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, it is necessary to authorize the amendment of the 2022 Capital Improvements Budget Ordinance 1896-2022 in order to provide sufficient budget authority for this and future projects; and
WHEREAS, it is necessary to authorize the expenditure of $200,000.00 from the Recreation and Parks Voted Bond Fund 7702;
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to enter into contract with KNS Services to allow for the timely execution of this contract, avoiding a lapse in the ability for surveillance systems to be repaired or replaced immediately for the benefit of public safety, all for the preservation of the public health, peace, property, safety, and welfare and, NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized to enter into contract with KNS Services for continued surveillance system replacement and repair in accordance with the sole source procurement provisions of City Code Chapter 329.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That the transfer of $200,000.00 or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Bond Fund 7702 per the account codes in the attachment to this ordinance.
SECTION 6. That the 2022 Capital Improvements Budget Ordinance 1896-2022 is hereby amended as follows in order to provide sufficient budget authority for this ordinance and future projects.
Fund / Project / Project Name / Current / Change / Amended
Fund 7702 / P511018-100000 / Hoover Reservoir Amenities (Voted Carryover) / $0 / $4,750 / $4,750 (to match cash)
Fund 7702 / P511000-100000 / Renovation - Misc. (Voted Carryover) / $646,123 / ($146,123) / $500,000
Fund 7702 / P511018-100000 / Hoover Reservoir Amenities (Voted Carryover) / $4,750 / ($4,750) / $0
Fund 7702 / P512026-100000 / Linview Park (Voted Carryover) / $250,000 / ($49,128) / $200,872
Fund 7702 / P511014-100000 / Security Improvements (Voted Carryover) / $75,000 / $200,000 / $275,000
SECTION 7. For the purpose stated in Section 1, the expenditure of $200,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks and Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.