Explanation
1. BACKGROUND: That the Finance and Management Director is hereby authorized to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract / Purchase Agreement and establish three (3) Purchase Orders as follows:
Jack Doheny Companies Inc. / Combination Vacuum Truck / PA006352 / $581,366.32
Southeastern Equipment / Articulating Loader / PA006372 / $457,400.00
Fyda Freightliner / Dump Truck with Plow / PA004938 / $272,228.00
The combination truck will be used by operators at the Sewer Maintenance Operation Center. The truck will be able to clear clogged sewer lines, vacuum debris from drains and perform general preventive maintenance in sewer lines. This purchase has been approved by Fleet Management and will be replacing BT23970.
The articulating wheel loader will be used by operators at Compost facility for processing raw materials and bio solid materials into a reusable Com-til compost product. This purchase has been approved by Fleet management. BT23764 will be turned in as a replacement.
The dump truck will be used by operators at the Sewer Maintenance Operation Center. The truck will haul supplies to the jobsite for repair as well as hauling waste from jobsites to approved dumping areas. This truck can also tow trailers which carry excavating equipment. The truck will also have snow plow equipment which will be used to assist street maintenance personnel with snow removal when needed. This purchase has been approved by Fleet Management and will be replacing BT23288.
The Purchase Agreement association listed requires approval by City Council in order for the Division to expend more than $100,000.00 per Columbus City Code Section 329.
2. CONTRACT COMPLIANCE
Jack Doheny Companies Inc. / 38-2026979 / Vendor 007536 / MAJ. 06/17/2023
Southeastern Equipment / 34-1503254 / Vendor 006684 / MAJ. 03/03/2024
Fyda Freightliner / 31-0789102 / Vendor 004301 / MAJ. 07/17/2022
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against any of the listed vendors.
3. FISCAL IMPACT
The 2022 Capital Improvement Budget will need to be amended to align budget authority with the proper project. A transfer of cash and appropriation between projects within the Sanitary G.O. Bond Fund, Fund 6109, is needed to align cash and appropriation with the proper project.
4. EMERGENCY DESIGNATION
Emergency action is requested to finalize the contracts for these vehicles as soon as possible because of the current volatile pricing and long lead times for vehicle purchases, as a delay in finalizing the contracts will result in expired quotes and an increase in the prices of the vehicles.
Title
To authorize the Director of Finance and Management to associate all General Budget reservations resulting from this ordinance with the appropriate Universal Term Contract / Purchase Agreement with Jack Doheny Companies, Southeastern Equipment, and Fyda Freightliner for the purchase of a Combination Vacuum Truck, an Articulating Loader, and a Dump Truck with Plow for the Department of Public Utilities; to amend the 2022 Capital Improvement Budget; to authorize a transfer of cash and appropriation within the Sanitary General Obligation Bond Fund; to authorize an expenditure of up to $1,310,994.32 from the Sanitary General Obligation Fund to pay for the equipment; and to declare an emergency. ($1,310,994.32)
Body
WHEREAS, the Purchasing Office established Universal Term Contract / Purchase Agreement Nos. PA006352 with Jack Doheny Companies, PA006372 with Southeastern Equipment, and PA004398 with Fyda Freightliner for the purchase of a combination vacuum truck, an articulating loader, and a dump truck with plow; and
WHEREAS, the Division of Finance and Management needs to establish 3 purchase orders totaling $1,310,994.32 for the purchase of the listed vehicles; and
WHEREAS, it is necessary to authorize an amendment to the 2022 Capital Improvements Budget for the purpose of providing sufficient budget authority for the aforementioned project expenditures; and
WHEREAS, it is necessary to authorize a transfer of cash and appropriation within the Sanitary G. O. Bond Fund, Fund 6109, to align cash and appropriation with the proper project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities to finalize the contracts for these vehicles as soon as possible because of the current volatile pricing and long lead times for vehicle purchases, as a delay in finalizing the contracts will result in expired quotes and an increase in the prices, thereby preserving the public health, peace, property, welfare, and safety; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management is hereby authorized to associate all General Budget Reservations resulting from this ordinance with Universal Term Contracts / Purchase Agreement Nos. PA006352 with Jack Doheny Companies, PA006372 with Southeastern Equipment, and PA004398 with Fyda Freightliner for the purchase of a combination vacuum truck, an articulating loader, and a dump truck with plow, for the Division of Sewerage and Drainage.
SECTION 2. That the 2022 Capital Improvement Budget authorized by Ordinance 1896-2022 be amended as follows to establish sufficient budget authority for this project:
Fund / Project Number / Project Name (Funding Source) / Current Authority/ Revised Authority / Change
6109 / 650505-100000 / DPU Archive Records Storage and SMOC Locker Room Renovations (Voted Sanitary Carryover) / $3,716,302.00 / $2,405,308.00 / ($1,310,994.00)
6109 / 650903-100000 / DPU Fleet Purchases (Voted Sanitary Carryover) / $598,057.00 / $1,909,051.00 / $1,310,994.00
SECTION 3. That the transfer of $1,310,994.32 or so much thereof as may be needed, is hereby authorized within the Sanitary G. O. Fund 6019, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 4. That the expenditure of $1,310,994.32 or so much thereof as may be needed, is hereby authorized in Fund 6109, the Sanitary G. O. Fund, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 5. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.