Explanation
BACKGROUND: The purpose of this legislation is to authorize the Director of the Department of Finance and Management to enter into a contract with Consolidated Electrical Distributors, Inc. for the purchase of fiberglass poles for the Division of Power. The fiberglass poles will be used to maintain existing street lights as well as for new construction for future development within the City.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (RFQ024190). One hundred and thirty (130) vendors (6 EBE, 5 MBE, 1 MBE/VBE, 4 WBE, 114 MAJ) were solicited and three (3) majority bids were received and opened on April 6, 2023.
After a review of the bids, the Division of Power recommends the award be made for all items to Consolidated Electrical Distributors as the lowest, responsive, responsible and best bidder.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: Consolidated Electrical Distributors, Inc., vendor #010270, CC #77-0559191, expires 5/28/23, majority vendor
FISCAL IMPACT: $491,795.00 has been budgeted for this purchase.
$40,590.00 was expended in 2022
$92,427.36 was expended in 2021.
Title
To authorize the Director of the Department of Finance and Management to establish contracts with Consolidated Electrical Distributors, Inc. for the purchase of fiberglass poles for the Division of Power; and to authorize the expenditure of $491,795.00 from the Division of Power Operating Fund. ($491,795.00)
Body
WHEREAS, the Purchasing Office opened formal bids on April 6, 2023 for the purchase of fiberglass poles for the Division of Power; and
WHEREAS, the Division of Power recommends an award be made to the lowest, responsive, responsible and best bidder Consolidated Electrical Distributors, Inc. for all items; and
WHEREAS, the Division of Power will use the fiberglass poles to maintain existing street lights and for new construction for future development within the City; and
WHEREAS, this ordinance authorizes the expenditure of $491,795.00, or so much thereof as may be needed, for the purchase of fiberglass poles; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Finance and Management to enter into a contract with Consolidated Electrical Distributors, Inc. in accordance with the terms, conditions and specifications of Solicitation Number RFQ024190 on file in the Purchasing Office; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management be and is hereby authorized to establish a contract with Consolidated Electrical Distributors, Inc. for the purchase of fiberglass poles in accordance with RFQ024190 specifications on file in the Purchasing Office.
SECTION 2. That the expenditure of $491,795.00, or as much thereof as may be needed, is hereby authorized in Fund 6300 (Electricity Operating); in Object Class 02 Materials and Supplies per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.