Explanation
1. BACKGROUND
This Ordinance authorizes the Director of Public Utilities to modify and increase the Professional Construction Management II (PCM II) Services Agreement with AECOM Technical Services, Inc., in an amount up to $75,000.00.
This contract provides Professional Construction Management (PCM) services over a multiyear period to support multiple construction projects that began construction within the 2017 through 2020 period, with services extending through the end of the construction durations for each assigned project. Work performed to date includes design phase and construction phase services for those capital improvement projects such as: program management, constructability reviews, construction cost estimating, project coordination, construction scheduling, and construction administration (CA) and construction inspection (CI) services.
This modification (#7) provides funding to continue construction phase services for the DRWP UV Disinfection project (CIP #690535-100000) including program management, construction management, field representation/inspection, PLC programming and controls integration services, O&M ready support services, and equipment trouble shooting. It is currently estimated that the DRWP UV construction will be complete by the 3rd quarter of 2023, but this contract duration may need to be extended based on actual construction durations.
This is the last planned modification, but another modification might be needed if construction is delayed beyond the current planning horizon.
The Community Planning Area is “99-Citywide”.
1.1 Amount of additional funds to be expended: $75,000.00
Original Contract Amount: $ 618,000.00 (ORD 0003-2016; PO003180, -3188, -3196, -3199, -3202, -3205, -3208)
Modification 1 $ 1,506,000.00 (ORD 3363-2016; PO049895 )
Modification 2 $ 5,069,000.00 (ORD 2725-2017; PO098486)
Modification 3 $ 7,576,000.00 (ORD 2461-2018; PO152038)
Modification 4 $ 3,998,000.00 (ORD 2801-2019; PO207271)
Modification 5 $ 2,878,000.00 (ORD 1873-2020; PO246829, PO246830, PO246831, PO246832, PO246833)
Modification 6 $ 600,000.00 (ORD 2155-2021; PO296105 & PO296111)
Modification 7 (current) $75,000.00
Total (Orig. + Mods) $22,320,000.00
1.2. Reason other procurement processes are not used:
The original RFP and the initial authorizing legislation Ord. 0003-2016 for this project anticipated that the selected PCM team would provide services over a multi-year period to maintain continuity and consistency through the project construction periods and to provide coordination between projects. The current PCM team is familiar with the details of the multiple construction projects underway. The process of selecting and contracting a new PCM team to oversee these construction projects would likely impact construction progress and increase construction costs.
1.3. How the cost of the modification was determined:
The consultant prepared a cost breakdown exhibit including estimated hours and hourly rates for upcoming work. This cost breakdown was reviewed and approved by the Project manager for the City Division of Water.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT
This is a Professional Construction Management project which will facilitate the construction administration and construction inspection services for projects in the Division of Water capital program. These projects are all related to the drinking water supply and treatment systems. These projects are incorporated in the capital improvement program for various reasons including meeting regulatory requirements, improving the reliability of the City’s drinking water supply, and enhancing work and public safety. All of these functions are tied to the economic vitality of the service area.
3. CONTRACT COMPLIANCE INFORMATION
AECOM Technical Services contract compliance number is CC-010897 and expires 6/22/24. AECOM Technical Services certification was in good standing at the time of the contract modification.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) are not required as there are no Federal or State funds being used for this contract.
4. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This contract was put in place prior to the implementation of the City of Columbus MBE/WBE Program and is not subject to the requirements of that program. AECOM Technical Services is classified as a majority company by the City’s Office of Diversity and Inclusion. AECOM anticipates performing all of the work on this contract modification without the use of subconsultants. The MBE/WBE percentage for this modification is expected to be 0%.
5. FISCAL IMPACT
There are sufficient funds within the Water Bond Fund, Fund 6006, for this expenditure. An amendment to the 2022 Capital Improvement Budget is needed to match cash and to align budget authority with the proper project. It is also necessary to transfer cash and appropriation between projects in Fund 6006 to align cash and appropriation with the proper project.
Title
To authorize an amendment to the 2022 Capital Improvement Budget; to authorize a transfer of cash and appropriation within the Water Bond Fund; to authorize the Director of Public Utilities to modify and increase the Professional Construction Management II Services agreement with AECOM Technical Services; and to authorize an expenditure of up to $75,000.00 within the Water Bond Fund to pay for the contract modification. ($75,000.00)
Body
WHEREAS, the Department of Public Utilities is engaged in the Professional Construction Management II Services Project; and
WHEREAS, Contract No’s PO003180, PO003188, PO003196, PO003199, PO003202, PO003205, PO003208 were authorized by Ordinance No. 0003-2016, passed February 1, 2016, and authorized the Director of Public Utilities to enter into contract with AECOM Technical Services, Inc., for the Division of Water’s Professional Construction Management II Services Project; and
WHEREAS, Modification No. 1 under Purchase Order No. PO049895, authorized by Ordinance No. 3363-2016, passed January 30, 2017, was executed March 1, 2017, and approved by the City Attorney on March 3, 2017, provided funding for design phase CM services for six projects: DRWP and HCWP Standby Power, DRWP and HCWP UV Disinfection, HCWP Hypochlorite Conversion, and PAWP Hypochlorite Conversion; and construction phase services for three projects: DRWP and HCWP Standby Power and DRWP UV Disinfection; and
WHEREAS, Modification No. 2, under Purchase Order No. PO098486, authorized by Ordinance No. 2725-2017, passed December 4, 2017, was executed January 5, 2018, and approved by the City Attorney on January 12, 2018, provided funding for design and construction phase services for the six projects listed above under Modification No. 1, plus design and construction phases services for the Alum Creek Pump Station Miscellaneous Improvements project, and design phase services for the HCWP Basin Concrete Improvements project; and
WHEREAS, Modification No. 3, under Purchase Order PO152038, authorized by Ordinance No. 2461-2018, passed November 19, 2018, was executed December 20, 2018, and approved by the City Attorney on January 7, 2019, provided funding for design and construction phase services for
the following six projects: DRWP and HCWP Standby Power, DRWP and HCWP UV Disinfection, Alum Creek Pump Station Miscellaneous Improvements, and As-Authorized Contingency; and
WHEREAS, Modification No. 4, under Purchase Order PO207271, authorized by Ordinance No. 2801-2019, passed November 25, 2019, was executed December 25, 2019, and approved by the City Attorney on January 8, 2020, provided funding for construction phase services for the following five projects: DRWP and HCWP Standby Power Projects, the DRWP and HCWP UV Disinfection Projects, and As-Authorized Contingency; and
WHEREAS, Modification No. 5, under Purchase Orders PO246829, PO246830, PO246831, PO246832, PO246833, authorized by Ordinance No. 1873-2020, was executed October 21, 2020, and approved by the City Attorney on October 23, 2020, provided funding for construction phase services for the following five projects: DRWP and HCWP Standby Power Projects, the DRWP and HCWP UV Disinfection Projects, and for As-Authorized Contingency; and
WHEREAS, Modification No. 6, under Purchase Orders PO296105 and PO269111, authorized by Ordinance No. 2155-2021, provided funding for construction phase services for the following two projects: DRWP UV Disinfection and for As-Authorized Contingency; and
WHEREAS, a planned contract modification is needed to provide construction phase services for the DRWP UV Disinfection project through the end of the project; and
WHEREAS, it is necessary to authorize the Director of Public Utilities to modify the professional engineering services agreement with AECOM Technical Services, Inc., for the Professional Construction Management II Services agreement; and
WHEREAS, an amendment to the 2022 Capital Improvement Budget is needed to align budget authority with the proper project; and
WHEREAS, it is necessary to transfer cash and appropriation within the Water Bond Fund to align appropriation and cash with the proper project; and
WHEREAS, it is necessary to expend funds from the Water Bond Fund to pay for the contract renewal; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2022 Capital Improvement Budget authorized by Ordinance 1896-2022 be amended as follows to establish sufficient budget authority for this project:
Fund / Project Number / Project Name (Funding Source) / Current Authority / Revised Authority / Change
6006 / 690421-100000 / Watershed Protection Easements (Voted Water Carryover) / $47,275.00 / $0.00 / ($47,275.00)
6006 / 690537-100000 / Storage Tank Replacement (Voted Water Carryover) / $27,596.00 / $0.00 / ($27,596.00)
6006 / 690580-100000 / PAWP Wellfield Development (Voted Water Carryover) / $12,300.00 / $12,169.00 / ($131.00)
6006 / 690553-100000 / Professional Construction Management II Services (Voted Water Carryover) / $21,504.00 / $75,000.00 / $96,504.00
SECTION 2. That the transfer of $75,000.00, or so much thereof as may be needed, is hereby authorized in Fund 6006 (Water GO Bonds Fund) per the accounting codes in the attachment to this ordinance.
SECTION 3. That the Director of Public Utilities is hereby authorized and directed to modify and increase the Professional Construction Management II Services agreement with AECOM Technical Services, Inc., located at 277 West Nationwide Blvd., Columbus, OH 43215, in the amount of up to $75,000.00.
SECTION 4. That the expenditure of $75,000.00 or so much thereof as may be needed, is hereby authorized in Fund 6006 - Water G.O. Bonds Fund, in Object Class 06, Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 5. Funds are deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.