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File #: 1190-2023    Version: 1
Type: Ordinance Status: Passed
File created: 4/13/2023 In control: Public Utilities Committee
On agenda: 5/22/2023 Final action: 5/24/2023
Title: To authorize an amendment to the 2022 Capital Improvement Budget; to authorize a transfer of cash and appropriation within the Electricity Bond Fund; to authorize the Director of Public Utilities to enter into a contract renewal with SEL Engineering Services, Inc., for the Substation Relay Upgrades Project; and to expend up to $250,000.00 from the Electricity Bond Fund for the project. ($250,000.00)
Attachments: 1. ORD 1190-2023 Utilization Plan, 2. ORD 1190-2023 Accounting Template
This ordinance authorizes the Director of the Department of Public Utilities to enter into a contract renewal with SEL Engineering Services, Inc., for the Substation Relay Upgrades project, CIP #670883-100000, in an amount not to exceed $250,000.00.

The goal of this project is to improve power system reliability. Each substation has electromechanical relays that are outdated and in some cases obsolete. Replacing them with new solid state relays will provide additional reliability, functionality, and data for the distribution system. This project also includes accessories for relays and fault indication to aid in system awareness to improve fault resolution time. This is a planned renewal to add funds for this year’s work. The current contract is effective though September 30, 2023, and is subject to one additional two-year extension renewal, which will be exercised by passage of this Ordinance.

The contract with SEL Engineering Services is for the purchase of the various parts needed for the upgrade. The upgrade work is being performed by Department of Public Utilities staff and through other existing contracts. This renewal will allow the purchase of parts expected to be needed for this year’s upgrade work.

The Community Planning Area is 99 - Citywide.

1.1 Amount of additional funds to be expended: $250,000.00

Original Contract $ 450,000.00 (ORD 0168-2021; PO234915)
Current Renewal $ 250,000.00
Future Anticipated Needs $ 450,000.00
CONTRACT TOTAL $1,150,000.00

1.2. Reason other procurement processes are not used:
The parts needed are being purchased from an existing City Universal Term Contract which has already been bid.

1.3. How the cost of renewal was determined:
Pricing came from an existing City Universal Term Contract.

The economic impact is that the power system re...

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