Explanation
1. BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a construction contract, on behalf of the Office of Construction Management, with Pummell Construction Services, 1469 Halfhill Way, Columbus, OH 43207-4495, for the Department of Public Safety’s 1800 E. Livingston Avenue - E. Apparatus Bay Slab Replacement Project, in the amount of $451,077.00.
This project will restore the east interior apparatus bay slab at 1800 E. Livingston Avenue and includes existing interior slab demolition, concrete slab work, underground plumbing, and other associated work to complete the project.
2. CONSTRUCTION CONTRACT AWARD: The project was let by the Office of Construction Management via Bid Express. Of the 106 vendors solicited, 2 were MBE-owned and 4 WBE-owned.
Three bids were opened on March 2, 2023 from:
1. Pummell Construction Services $ 411,077.00 WBE
2. Setterlin Building Co. $ 425,342.00 MAJ
3. The Righter Co., Inc. $ 426,100.00 MAJ
The Office of Construction Management recommends an award be made to the lowest, most responsive, responsible, and best bidder, Pummell Construction Services. The Office of Construction Management will accept the competitive base bid of $411,077.00 along with a $40,000.00 contingency to patch existing concrete pavement, for a grand contract total of $451,077.00.
3. MINORITY PARTICIPATION: Minority participation will be fulfilled via Pummell Construction Services, a WBE firm.
Pummell’s minority vendor certification was in good standing at the time the bid was awarded.
4. EMERGENCY DESIGNATION: It is requested this ordinance be handled in an emergency manner in order to expedite the project which will eliminate the safety hazard of uneven and broken sections of concrete slab within the east apparatus bay.
5. FISCAL IMPACT: This legislation authorizes the expenditure of $451,077.00 from the Safety G.O. Bonds Fund - Fund No. 7701, with Pummell Construction Services for the Apparatus Bay Slab Replacement Project located at 1800 E. Livingston Avenue. An amendment of the 2022 Capital Improvements Budget and a transfer of cash and appropriation is required to align budget authority and cash with the correct project. An appropriation of cash is also required.
Title
To authorize the Director of Finance and Management, on behalf of the Office of Construction Management, to enter into a construction contract with Pummell Construction Services for the Department of Public Safety’s 1800 E. Livingston Avenue - E. Apparatus Bay Slab Replacement Project; to authorize a transfer of cash and appropriation within the Safety G.O. Bonds Fund; to appropriate funds within the Safety G.O. Bonds Fund; to authorize an expenditure up to $451,077.00 within the Safety General Obligations Bond Fund; to authorize an amendment to the 2022 Capital Improvements Budget; and to declare an emergency. ($451,077.00)
Body
WHEREAS, three (3) bids for the Department of Public Safety’s 1800 E. Livingston Avenue - E. Apparatus Bay Slab Replacement Project were received and publicly opened in the office of the Director of Finance and Management on March 2, 2023; and
WHEREAS, the lowest, best, most responsive and responsible bid was from Pummell Construction Services in the amount of $411,077.00; and
WHEREAS, the Department of Finance and Management is adding an additional $40,000.00 in contingency to patch existing concrete pavement, for a grand contract total of $451,077.00; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute a construction contract for the Department of Public Safety’s 1800 E. Livingston Avenue - E. Apparatus Bay Slab Replacement Project; and
WHEREAS, it is necessary to authorize a transfer of cash and appropriation and an expenditure of funds within the Safety G.O. Bonds Fund; and
WHEREAS, it is necessary to authorize an amendment to the 2022 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, funds must be appropriated within the Safety G.O. Bonds Fund, Fund 7701; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Director of Finance and Management to enter into a construction contract for the Department of Public Safety’s 1800 E. Livingston Avenue - E. Apparatus Bay Slab Replacement Project, with Pummell Construction Services, in an emergency manner in order to expeditiously eliminate safety hazards of uneven and broken sections of concrete slab within the apparatus bay; for the immediate preservation of the public Safety, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into a construction contract, on behalf of the Office of Construction Management, with Pummell Construction Services, 1469 Halfhill Way, Columbus, OH 43207-4495, for the Department of Public Safety’s 1800 E. Livingston Avenue - E. Apparatus Bay Slab Replacement Project, in an amount up to $451,077.00.
SECTION 2. That the transfer of $341,759.35, or so much thereof as may be needed, is hereby authorized in the Safety G.O. Bonds Fund, Fund 7701, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the 2022 Capital Improvements Budget is hereby amended, in the Safety G.O. Bonds Fund - Fund No. 7701, per the accounting codes in the attachment to this ordinance.
SECTION 4. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2023, the sum of $46,164.10 is appropriated in Fund 7701 (Safety G.O. Bonds Fund) per the account codes in the attachment to this ordinance.
SECTION 5. That the expenditure of $451,077.00, or so much thereof as may be needed, is hereby authorized in the Safety G.O. Bonds Fund - Fund No. 7701, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 6. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 7. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 9. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 10. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 11. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.