Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Hologic Test Kits and Supplies with Hologic Sales and Service, LLC. The Columbus Public Health Department is the sole user for these observing and testing supplies. Test kits and supplies are used to test for sexually transmitted diseases. Hologic Sales and Service, LLC is the sole source for these products as they are the only manufacturer and provider of this items which offers the combination of tests provided by the Columbus Public Health Department. Pricing was obtained by a bid proposal submitted from the supplier. The term of the proposed option contract would be approximately three (3) years, expiring April 30, 2026, with the option to renew for one (1) additional year. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002253.
Hologic Sales and Service, LLC, CC# 044879 expires 3/24/2025, $1.00
Total Estimated Annual Expenditure: $300,000.00, Columbus Public Health Department, the sole user
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance to ensure there is no interruption in the supplies and services needed to test for sexually transmitted diseases.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002253.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Hologic Test Kits and Supplies with Hologic Sales and Service, LLC in accordance with the sole source provisions of the Columbus City Code; to authorize the expenditure of $1.00; and to declare an emergency. ($1.00).
Body
WHEREAS, the Hologic Test Kits and Supplies UTC will provide for the purchase of kits and supplies used to test for sexually transmitted diseases and Hologic Sales and Service, LLC is the sole source provider of these goods and services; and,
WHEREAS, an emergency exists in the usual daily operation of the Columbus Public Health Department, test kits and supplies need to be readily available so tests can be performed to improve women’s health through early detection and treatment, in that it is necessary to authorize the Finance and Management Director to immediately enter into a Universal Term Contract for the option to purchase Hologic Test Kits and Supplies with Hologic Sales and Service, LLC, thereby preserving the public health, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following Universal Term Contract for the option to purchase Hologic Test Kits and Supplies for a term of approximately three (3) years, expiring April 30, 2026, with the option to renew for one (1) additional year, as follows:
Hologic Sales and Service, LLC, $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002253 of this ordinance to pay the cost thereof.
SECTION 3. That this purchase is in accordance with relevant provisions of the Columbus City Code 329.19(e), "Sole Source Procurement."
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.