Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into contract with Danbert Electric Corp. for the Signals ‐ Dublin‐Granville Road at Huntley Road‐Sinclair Road project and to provide payment for construction, construction administration and inspection services.
This project will replace the existing traffic signal at the intersection of Dublin‐Granville Road and Huntley Road-Sinclair Road with a new span wire traffic signal, addition of sidewalks, replacement of street lighting, and replacement of traffic signal interconnect. The intersection will be upgraded to full ADA compliance with new curb ramps, and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents.
Ordinance 1780-2018 authorized the Director of Public Service to submit applications to the Mid-Ohio Regional Planning Commission for consideration for funding within the Transportation Improvement Program and execute project agreements for approved projects for the Department of Public Service. The Signals ‐ Dublin‐Granville Road at Huntley Road‐Sinclair Road was submitted as a part of the Traffic Signal Infrastructure Replacement application listed in the ordinance.
The estimated Notice to Proceed date is June 15, 2023. The project was let by the Office of Support Services through Vendor Services and Bid Express. Three bids were received on April 13, 2023, (all majority) and tabulated as follows:
Company Name Bid Amount City/State Majority/ODI Certification
Danbert Electric Corp $628,559.09 Plain City, Ohio Majority
Complete General Construction $659,773.25 Columbus, Ohio Majority
Jess Howard Electric Company $761,081.29 Blacklick, Ohio Majority
Award is to be made to Danbert Electric Corp. as the lowest responsive and responsible and best bidder for their bid of $628,559.09. The amount of construction administration and inspection services will be $93,108.91. The total legislated amount is $721,668.00.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Danbert Electric Corp.
As part of their bid Danbert Electric Corp. has proposed the following subcontractors to work on the project:
Company Name City/State Majority/ODI Certification
Visu-Sewer Reynoldsburg, Ohio Majority
Decker Construction Company Columbus, Ohio Majority
Paul Peterson Co. Columbus, Ohio Majority
Griffin Pavement Striping, Inc. Columbus, Ohio Majority
Garcia Surveyors Columbus, Ohio MBE
Gudenkauf, LLC Columbus, Ohio Majority
Danbert, Inc. Plain City, Ohio Majority
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Danbert Electric Corp. is CC023222 and expires 10/24/2024.
3. PRE-QUALIFICATION STATUS
Danbert Electric Corp. and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
4. FISCAL IMPACT
Partial funding for this project is a reimbursable budgeted expense of $671,668.00 within the Federal Transportation Grant Fund, Fund 7765, Grant G592200 (Dublin-Granville Rd 113309). Funds need to be appropriated.
The remaining funding of for this contract is budgeted, available, and appropriated within Fund 2265, the Street Construction Maintenance and Repair Fund.
5. EMERGENCY DESIGNATION
Emergency action is requested in order to complete needed improvements at the earliest possible time and meet the requirements of the start date for the Ohio Department of Transportation funding award to avoid penalty and to ensure the safety of the traveling public.
Title
To appropriate funds within the Federal Transportation Grants Fund; to authorize the Director of Public Service to enter into contract with Danbert Electric Corp. for the Signal Dublin Granville Rd at Huntley Rd Sinclair Rd project; to authorize the expenditure of up to $721,668.00 from the Federal Transportation Grants Fund and the Street Construction Maintenance and Repair Fund project; to repay any unused grant funds at the end of the grant period; and to declare an emergency. ($721,668.00)
Body
WHEREAS, the Department of Public Service is engaged in the Signals ‐ Dublin‐Granville Road at Huntley Road‐Sinclair Road project; and
WHEREAS, the work for this project consists of replacing the existing traffic signal at the intersection of Dublin‐Granville Road and Huntley Road-Sinclair Road with a new span wire traffic signal, addition of sidewalks, replacement of street lighting, and replacement of traffic signal interconnect. The intersection will be upgraded to full ADA compliance with new curb ramps; and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents; and
WHEREAS, Danbert Electric Corp. will be awarded the contract for the Signals ‐ Dublin‐Granville Road at Huntley Road‐Sinclair Road project; and
WHEREAS, the Department of Public Service requires funding to be available for the Signals ‐ Dublin‐Granville Road at Huntley Road‐Sinclair Road project for construction expense along with construction administration and inspection services; and
WHEREAS, Federal Transportation Grant funds will be used to pay for a portion of this project; and
WHEREAS, funds must be appropriated within the Federal Transportation Grants Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to enter into contract with Danbert Electric Corp. to ensure the safety of the traveling public, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2023, the sum of $671,668.00 is appropriated in Fund 7765 (Federal Transportation Grants Fund), Dept-Div 5912 (Design and Construction), Grant G592200 (Dublin-Granville Rd 113309), in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 2. That the Director of Public Service be and is hereby authorized to enter into a construction services contract with Danbert Electrical Corp., 7991 Memorial Drive, Plain City, OH 43064, for the Signals ‐ Dublin‐Granville Road at Huntley Road‐Sinclair Road project in the amount of up to $628,559.09 in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to pay for necessary construction administration and inspection costs associated with the project up to a maximum of $93,108.91.
SECTION 3. That the expenditure of $671,668.00, or so much thereof as may be needed, is hereby authorized in Fund 7765 (Federal Transportation Grants Fund), Dept-Div 5912 (Design and Construction), Grant G592200 (Dublin-Granville Rd 113309), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 4. That the expenditure of $50,000.00, or so much thereof as may be needed, is hereby authorized in Fund 2265 (Street Construction Maintenance and Repair Funds), Dept-Div 5913 (Traffic Management), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 5. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. At the end of the grant period, any repayment of unencumbered balances required by the grantor is hereby authorized and any unused City match monies may be transferred back to the City fund from which they originated in accordance with all applicable grant agreements.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.