Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Topsoil with Kurtz Brothers of Central Ohio LLC. The Division of Public Utilities is the primary user of Topsoil, for the purchase of various types of soil blends for use in landscaping, maintenance and site improvements. The term of the proposed option contract would be approximately three (3) years, expiring July 31, 2026, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on April 20, 2023. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002253.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ024491). One (1) bid was received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
Kurtz Brothers of Central Ohio LLC, CC# 001253 expires 11/4/24, All Items, $1.00
Total Estimated Annual Expenditure: $30,000, Department of Public Utilities, the primary user
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002253. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Topsoil with Kurtz Brothers of Central Ohio LLC; and to authorize the expenditure of $1.00. ($1.00)
Body
WHEREAS, the Topsoil UTC will provide for the purchase of different types of soil blends for use in landscaping, maintenance and site improvements; and,
WHEREAS, the Purchasing Office advertised and solicited formal bids on April 20, 2023 and selected the overall lowest, responsive, responsible and best bidder; and
WHEREAS, it has become necessary in the daily operation of the Department of Public Utilities to authorize the Director of Finance and Management to enter into a Universal Term Contract for the option to purchase Topsoil; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following Universal Term Contract for the option to purchase Topsoil in accordance with Request for Quotation RFQ024491 for a term of approximately three (3) years, expiring July 31, 2026, with the option to renew for one (1) additional year, as follows:
Kurtz Brothers of Central Ohio LLC, All Items, $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002253 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.