Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to modify a professional services contract with Cultivate Geospatial Solutions, LLC to add additional funds for technical support and continued development of the SaaS (software as a service) solution in the amount of $280,000.00 for the Asset Information Management System project.
Ordinance No. 1568-2021 authorized the Director of Public Service to enter into a professional services contract with Cultivate Geospatial Solutions, LLC for the Asset Information Management System project. Ordinance No. 2852-2022 authorized the Director of Public Service to modify the original contract to add additional funds for further development of the project.
This ordinance authorizes the Director of Public Service to modify the contract to add additional funding of $280,000.00 for technical support and continued development of the SaaS solution for the Asset Information Management System project.
This is a planned modification that is necessary to cover the cost of work to develop a SaaS (software as a service) solution for the Asset Information Management System (AIMS).
The original contract amount: $650,000.00 (PO281991, Ord. 1568-2021)
Modification No. 1 $196,820.00 (PO356504, Ord. 2852-2022)
Modification No. 2: $280,000.00 (This Ordinance 1276-2023)
The contract amount including all modifications: $1,126,820.00
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Cultivate Geospatial Solutions, LLC
2. CONTRACT COMPLIANCE
The contract compliance number for Cultivate Geospatial Solutions, LLC is CC033768 and expires on 02/22/2025.
3. FISCAL IMPACT
Funding in the amount of $280,000.00 is available within Fund 2265, the Street Construction, Maintenance, and Repair Fund.
4. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This expenditure is to modify a contract that was put in place prior to the implementation of this program and as such is not a part of the program.
Title
To authorize the Director of Public Service to enter into a contract modification with Cultivate Geospatial Solutions, LLC in connection with the Asset Information Management System project; to authorize the expenditure of up to $280,000.00 from the Street Construction, Maintenance, and Repair Fund. ($280,000.00)
Body
WHEREAS, there is a need to authorize the Director of Public Service to modify a professional services contract with Cultivate Geospatial Solutions, LLC to add additional funds for technical support and continued development of the Asset Information Management System project; and
WHEREAS, this is a planned modification that is necessary to cover the cost of work to develop a SaaS (software as a service) solution for the Asset Information Management System (AIMS); and
WHEREAS, PO281991 with Cultivate Geospatial Solutions, LLC, in the amount of $650,000.00, was authorized by Ordinance No. 1568-2021; and
WHEREAS, PO356504 with Cultivate Geospatial Solutions, LLC, in the amount of $196,820.00, was authorized by Ordinance No. 2852-2022; and
WHEREAS, it has become necessary to modify the contract in an amount not to exceed $280,000.00 to provide additional funds for the Asset Information Management System project; and
WHEREAS, this contract was put in place prior to the implementation of the minority, women and small business program and as such is not a part of the program; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Service to authorize the Director to modify the contract with Cultivate Geospatial Solutions, LLC ensuring technical support and continued development of the Asset Information Management Systems project continues, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be, and hereby is, authorized to enter into a contract modification with Cultivate Geospatial Solutions, LLC, 4583 Herb Garden Drive, New Albany, Ohio 43054, for the Asset Information Management System project in the amount of $280,000.00, or so much thereof as may be needed, in accordance with the plans and specifications on file in the Department of Public Service, which are hereby approved.
SECTION 2. That the expenditure of $280,000.00, or so much thereof as may be needed, is authorized in Fund 2265 (Street Construction, Maintenance, and Repair Fund), Dept-Div 5901 (Director’s Office), Dept-Div 5911 (Infrastructure Management), Dept-Div 5913 (Traffic Management) Asset Information Management System project, in object class 03 (Purchased Services) per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.