Explanation
BACKGROUND: This ordinance authorizes the Director of Public Safety to renew the contract with Helicopter Minit-Men Inc. in the amount of $898,666.50 for the maintenance of the Division of Police’s helicopter fleet. The Division of Police needs a helicopter maintenance and service agreement for the City owned police helicopters. The agreement will be used to repair and maintain the fleet of Police helicopters. The agreement shall meet the criteria and standards related to aviation maintenance, as set forth in the Airborne Law Enforcement Accreditation Certification process.
Bid Information: Formal Bid # RFQ015260 was opened on April 9, 2020. Only one response was received and that bid was from Helicopter Minit-Men, Inc. A Formal Bid Section 3.4.8 allows for an option of three (3) one (1) year renewals, making the overall contract length a potential four (4) years.
This is the third renewal of three allowed. The current renewal period expired March 1, 2023. This contract will cover the period from March 1, 2023 to February 29, 2024.
This bidder is a majority business entity.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Contract Compliance No: CC004181 is in the process of being updated.
Emergency Designation: Emergency legislation is requested so that the Division of Police Aviation Unit may continue daily operations safely and without interruption due to maintenance issues and to meet FAA requirements for flight.
FISCAL IMPACT: This ordinance authorizes an expenditure of $898,666.50 from the General Fund for a helicopter maintenance contract. $1,198,222.00 is budgeted in the 2023 Police General Fund for this expense. In 2022, the Division spent or encumbered $1,048,666.50. In 2021, the Division spent or encumbered $1,263,666. In 2020, the Division spent or encumbered...
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