Explanation
BACKGROUND: This ordinance authorizes the Director of Public Safety to renew the contract with Helicopter Minit-Men Inc. in the amount of $898,666.50 for the maintenance of the Division of Police’s helicopter fleet. The Division of Police needs a helicopter maintenance and service agreement for the City owned police helicopters. The agreement will be used to repair and maintain the fleet of Police helicopters. The agreement shall meet the criteria and standards related to aviation maintenance, as set forth in the Airborne Law Enforcement Accreditation Certification process.
Bid Information: Formal Bid # RFQ015260 was opened on April 9, 2020. Only one response was received and that bid was from Helicopter Minit-Men, Inc. A Formal Bid Section 3.4.8 allows for an option of three (3) one (1) year renewals, making the overall contract length a potential four (4) years.
This is the third renewal of three allowed. The current renewal period expired March 1, 2023. This contract will cover the period from March 1, 2023 to February 29, 2024.
This bidder is a majority business entity.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Contract Compliance No: CC004181 is in the process of being updated.
Emergency Designation: Emergency legislation is requested so that the Division of Police Aviation Unit may continue daily operations safely and without interruption due to maintenance issues and to meet FAA requirements for flight.
FISCAL IMPACT: This ordinance authorizes an expenditure of $898,666.50 from the General Fund for a helicopter maintenance contract. $1,198,222.00 is budgeted in the 2023 Police General Fund for this expense. In 2022, the Division spent or encumbered $1,048,666.50. In 2021, the Division spent or encumbered $1,263,666. In 2020, the Division spent or encumbered $1,064,500.00. In 2019, the Division spent or encumbered $1,064,500.00.
Title
To authorize and direct the Director of Public Safety to renew the contract for helicopter maintenance with Helicopter Minit-Men, Inc. for the Division of Police; to authorize the expenditure of $898,666.50 from the General Fund; and to declare an emergency. ($898,666.50)
Body
WHEREAS, the Director of Public Safety, Division of Police, has a need to renew the contract for helicopter maintenance with Helicopter Minit-Men, Inc.; and,
WHEREAS, Helicopter Minit-Men, Inc. was the only bidder on bid # RFQ015260. This is the third renewal of three allowed; and,
WHEREAS, this renewal period will be from March 1, 2023 to February 29, 2024;
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, Division of Police, to authorize the Director to enter into a one-year renewal contract for helicopter maintenance with Helicopter Minit-Men, Inc., to avoid the disruption of vital safety repair and maintenance of the Division's helicopters, thereby preserving the public peace, property, health, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Safety be, and is hereby, authorized and directed to renew the contract with Helicopter Minit-Men, Inc. for helicopter maintenance for the Division of Police, for a one-year period from March 1, 2023 to February 29, 2024.
SECTION 2. That the expenditure of $898,666.50, or so much thereof as may be needed, is authorized in the General Fund in object class 03 contractual services per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for reasons stated in the preamble hereto, which is hereby made a part thereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.