Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Andritz OEM Parts and Services with Andritz Separation, Inc. The Department of Public Utilities is the primary user for Andritz OEM Parts and Services. Andritz is the manufacturer of centrifuge, aqua screen, and other parts that are used at the City’s wastewater plants. Andritz Separation, Inc.is the sole source for these parts and services as they are the only local distributor and authorized service provider for their own parts. The term of the proposed option contract would be approximately two (2) years, expiring May 31, 2025, with the option to renew for one (1) additional year. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002253.
Andritz Separation, Inc., CC# 009650, expires 4/26/2024, $1.00
Total Estimated Annual Expenditure: $300,000.00, Department of Public Utilities, the primary user.
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance due to extended negotiations with the vendor in order to ensure an uninterrupted supply of centrifuges, aqua screens and other parts because the current contract expires 5/31/2023.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002253.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Andritz OEM Parts and Services UTC with Andritz Separation, Inc. in accordance with the sole source provisions of the Columbus City Code; to authorize the expenditure of $1.00; and to declare an emergency. ($1.00).
Body
WHEREAS, the Andritz OEM Parts and Services UTC will provide for the purchase of Andritz OEM parts and services, including centrifuge and aqua screens used at the wastewater treatment plants to ensure optimum separation of suspended solids, and Andritz Separation, Inc.is the sole source provider of these goods and services; and,
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities due to extended negotiations with the vendor, in that it is necessary to authorize the Finance and Management Director to immediately enter into a Universal Term Contract for the option to purchase Andritz OEM Parts and Services with Andritz Separation, Inc., thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is authorized to enter into the following Universal Term Contract for the option to purchase Andritz OEM Parts and Services for a term of approximately two (2) years, expiring 5/31/2025, with the option to renew for one (1) additional year, as follows:
Andritz Separation, Inc., $1.00
SECTION 2. That the expenditure of $1.00 is authorized from General Budget Reservation BRPO002253 to pay the cost thereof.
SECTION 3. That this purchase is in accordance with relevant provisions of the Columbus City Code, "Sole Source Procurement."
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.