Explanation
Background Information:
This legislation authorizes the Director of Human Resources to enter into a contract with Brown & Brown of Massachusetts, LLC for employee benefit audits for the following lines of business: medical (2022 and 2023), pharmacy and pharmacy market check. The annual contract is $140,000.00. This ordinance represents year four for the time period August 1, 2023 through July 31, 2024. Following the third year, the contract allows for two additional one year extensions if all parties are in agreement. Every year the contract renewal is subject to available appropriation and funding. This legislation also requests expenditure authority. Appropriations for this expense were approved in Ordinance No. 2937-2022. Ordinance No. 1619-2022 authorized the Director to modify the original contract with Claim Technologies, Inc., to reflect the assignment and name change of that company to Brown & Brown of Massachusetts LLC.
The maximum fees for these services from August 1, 2020 through July 31, 2024 will not exceed $539,500.00.
Fiscal Impact: Funding for this contract totals $140,000.00 and is budgeted from and within the 2023 Department of Human Resources' Employee Benefits Fund budget specifically for this purpose.
Title
To authorize the Director of Human Resources Department to enter into a contract with Brown & Brown of Massachusetts, LLC, for employee benefit audits for medical, pharmacy and pharmacy market checks, and to authorize the expenditure of $140,000.00 from and within the Employee Benefits Fund. ($140,000.00)
Body
WHEREAS, it is in the best interest of the City to have Employee Benefit audits performed on various insurance lines of business; and
WHEREAS, it is necessary to authorize the expenditure of up to $140,000.00, or so much thereof as may be necessary to pay contract costs for employee benefit audits; and
WHEREAS, it is in the best interest of the City of Columbus to contract with Brown & Brown of Massachusetts, LLC, from August 1, 2023 through July 31, 2024; and
WHEREAS, funds for this appropriation are currently available in the Employee Benefits Fund 5502, Now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
SECTION 1. That the Director of Human Resources Department is authorized to enter into contract with Brown & Brown of Massachusetts, LLC to perform employee benefit audits for medical, pharmacy and pharmacy market check.
SECTION 2. That the expenditure of $140,000.00, or so much thereof as may be necessary, is authorized to be expended from the Employee Benefits Fund 5502 in object class 03 Services, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds are deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.