Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Waste Identification, Clean-up, Disposal, and Emergency Spill Response Services with Sustain LLC. This contract is used City wide for emergency response to hazardous spills, and cleanup of hazardous waste and petroleum products. In addition to emergencies, the contract disposes of laboratory waste, chemical waste, and provides required reporting for the State and Federal Environmental Protection Agencies (EPA). The term of the proposed option contract would be approximately two (2) years, expiring June 30, 2025, with the option to renew for two (2) one year terms. The Purchasing Office opened formal bids on April 20, 2023. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002253.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ024430). Two bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
Sustain LLC, CC# 044852 expires 3/23/2025, Items 1 through 139, $1.00
Total Estimated Annual Expenditure: $1,900,000, City wide.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002253. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Director of Finance and Management to enter into a Universal Term Contract for the option to purchase Waste Identification, Clean-up, Disposal, and Emergency Spill Response Services with Sustain LLC; and to authorize the expenditure of $1.00. ($1.00)
Body
WHEREAS, the Waste Identification, Clean-up, Disposal, and Emergency Spill Response Services UTC will provide for the purchase of hazardous waste disposal, spill cleanup to protect the environment, and comply with EPA regulations; and,
WHEREAS, the Purchasing Office advertised and solicited formal bids on April 20, 2023 and selected the overall lowest, responsive, responsible and best bidder, which is Sustain LLC; and
WHEREAS, it has become necessary in the daily operation of the City to authorize the Director of Finance and Management to enter into a Universal Term Contract for the option to purchase Waste Identification, Clean-up, Disposal, and Emergency Spill Response Services; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is authorized to enter into the following Universal Term Contract for the option to purchase Waste Identification, Clean-up, Disposal, and Emergency Spill Response Services in accordance with Request for Quotation RFQ024430 for a term of approximately two (2) years, expiring June 30, 2025, with the option to renew for two (2) additional one year terms, as follows:
Sustain LLC Items 1 through 139, $1.00
SECTION 2. That the expenditure of $1.00 is authorized from General Budget Reservation BRPO002253 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.