Explanation
Background:
This legislation authorizes the Franklin County Municipal Court, Clerk of Court (hereinafter "Municipal Court Clerk") to enter into the first year of the (1) year contract with an option to renew for three (3) additional one (1) year terms with Vaske Computer, Inc. for Oracle software licenses, maintenance and support services, in the amount of $67,070.00.
Ordinance 0806-2002 passed by Council on May 20, 2002, established a contract between Oracle USA, Inc. and the Franklin County Municipal Court for the restructuring of the Oracle licensing and support services for CourtView 2000, the Municipal Court Clerk case management system. Oracle support and maintenance has been ongoing since 2002.
Bid Information:
A formal bid process for the Oracle services was conducted through RFQ024132 in accordance with Columbus City Code. The Municipal Court Clerk received two bids:
Vaske Computer, Inc: $67,070.00
Mythics Inc: $67,063.88
The bid response submitted by Mythics, Inc. contained items that conflicted with the City’s terms and conditions; therefore, the Municipal Court Clerk awarded the bid to Vaske Computer, Inc.
Contract Compliance:
Vendor Name: Vaske Computer, Inc.
DAX Vendor Number: 007862
Contract Compliance Number: 41-1755909; Expiration Date: 7/29/2025
Certification: VBE
This company is not debarred according to the excluded party listing system of the Federal Government or prohibited from being awarded a contract according to the Auditor of State unresolved finding for recovery certified search.
Emergency: There is an immediate need to enter into a contract with Vaske Computer, Inc. for the continuity of Oracle software licenses updates, maintenance and support services because the current contract ends May 31, 2023.
Fiscal Impact: The amount of $67,070.00 is available within the Municipal Court Clerk Computer Fund.
Title
To authorize the Municipal Court Clerk to enter into a contract with Vaske Computer, Inc. for Oracle software licenses, maintenance support services; to authorize the expenditure of $67,070.00 from the Municipal Court Clerk Computer Fund; and to declare an emergency. ($67,070.00).
Body
WHEREAS, it is necessary to enter into a contract with Vaske Computer, Inc. for ongoing Oracle software licenses, maintenance and support services for the Municipal Court Clerk case management system for the term of one (1) year with an option to renew for three (3) additional one (1) year terms; and
WHEREAS, an emergency exists in the usual daily operation of the Municipal Court Clerk's Office in that it is immediately necessary to authorize the Municipal Court Clerk to enter into the contract with Vaske Computer, Inc. for ongoing and uninterrupted Oracle software license updates and support service due to the impending expiration of the current contract; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Municipal Court Clerk be and is hereby authorized to enter into a one (1) year contract with an option to renew for three (3) additional one (1) year terms with Vaske Computer, Inc. for Oracle software license updates and support services.
SECTION 2. That the expenditure of $$67,070.00 or so much thereof as may be necessary, is hereby authorized in Fund 2227 (Computer Fund), Dept-Div 2601 (Municipal Court Clerk), Object Class 03 (contractual services), per the accounting codes in the attachment to this ordinance.
SECTION 3. That the monies in the foregoing Sections be paid upon order of the Municipal Court Clerk, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by City Auditor.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.