Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to issue purchase orders to Horton Emergency Vehicles, Stryker Sales Corporation, and Motorola Solutions Inc. for the purchase of Fire and EMS emergency response vehicles and related equipment.
The Division of Fire has an immediate need to purchase two (2) EMS transport vehicles (medics) from Horton Emergency Vehicles to replace medics that have been removed from service. The Division of Fire also has an immediate need to replace Stryker EMS equipment, including LUCAS compression devices and Power Load Cots/Loaders to equip the new medics. In addition to this EMS apparatus and equipment, the Division of Fire needs to purchase radio communications equipment from Motorola Solutions Inc. to replace aging equipment used in emergency response.
BID INFORMATION: Horton Emergency Vehicles ~ FID #352018529 / Vendor 007091 ~ The Division of Fire requests to purchase two (2) EMS transport vehicles (medics) in the amount of $717,216.00. Competitive bidding is being waived for Horton Emergency Vehicles for the purchase of these EMS medics. The Division of Fire has standardized it's custom EMS response apparatus fleet. This custom apparatus from Horton Emergency Vehicles has been the Fire Division's standardized equipment for several years. In an effort to purchase apparatus that are best for the operations given the quality, durability and customizability Horton offers, as well as the cost effective approach that has resulted from negotiating directly with the manufacturer during the build process. By dealing directly with the manufacturer during the specification and price negotiation processes, the Division of Fire is able to control costs to remain within budgeted funding and manage lead times. The subsequent contracts established by Fleet Management with Horton Emergency Vehicles has also simplified the managing of parts/service after purchase.
Stryker Sales Corporation ~ FID #382902424 / Vendor 030281 ~ The Division of Fire requests the purchase of fifteen (15) Stryker LUCAS compression devices to replace current equipment that is no longer under warranty. The Division of Fire also requests the purchase of two (2) Stryker Ambulance Power Cots/Loaders for use in the aforementioned medics in the total amount of $444,206.22. In the past these cots have been included in the specifications along with other EMS equipment that comes on the EMS vehicles. However, buying directly from the manufacturer will result in a significant savings to the City. A waiver of the competitive bidding provisions of the Columbus City Codes, Chapter 329 is necessary for this purchase as the Stryker LUCAS compression devices and Power Cot/Loaders are the standardized ambulance cot deployed by the Division of Fire, making it impractical to bid given Stryker is the sole distributor for this proprietary equipment.
Motorola Solutions Inc. ~ FID #361115800 / Vendor #007169 ~ The Division of Fire requests the purchase of thirty (30) radios and related communications equipment for the current apparatus fleet in the amount of $184,111.13. The City of Columbus Purchasing Office has a Universal Term Contract for these purchases via PA005455 exp. 06/30/2023.
EMERGENCY DESIGNATION: Current build times are two (2) years for the EMS transport vehicles (medics) being purchased in this ordinance. Emergency action is requested to insure funds are encumbered immediately to allow for the production of these custom apparatus to commence upon passage of this ordinance and confirmation of the subsequent purchase orders. Emergency action is requested for the EMS and radio communications equipment to avoid delays in purchasing due to potential supply chain shortages.
FISCAL IMPACT: This project is budgeted for in the 2022 Capital Improvement Budget. This ordinance is contingent upon the deposit of the 2023 bond sale proceeds.
Title
To authorize the Finance and Management Director, on behalf of the Department of Public Safety, to enter into contracts with and issue purchase orders to Horton Emergency Vehicles for the purchase of two (2) EMS transport vehicles in the amount of $717,216.00, Stryker Sales Corporation for the purchase of EMS LUCAS compression devices and Power Cots and Loaders in the amount of $444,206.22, and Motorola Solutions Inc. for radio communications equipment in the amount of $184,111.13; to waive the competitive bidding provisions of the Columbus City Codes; to authorize the expenditure of $1,345,533.35 from the Safety General Obligation Bond Fund; and to declare an emergency. ($1,345,533.35)
Body
WHEREAS, the Division of Fire has an immediate need to purchase two (2) EMS transport vehicles (medics) from Horton Emergency Vehicles to replace medics that have been removed from service; the Division of Fire also has an immediate need to replace Stryker EMS equipment, including LUCAS compression devices and Power Load Cots/Loaders to equip the new medics and the Division of Fire needs to purchase radio communications equipment from Motorola Solutions Inc. to replace aging equipment used in emergency response; and
WHEREAS, it is necessary to authorize the Director of Finance and Management, on behalf of the Department of Public Safety, to issue purchase orders to Horton Emergency Vehicles, Stryker Sales Corporation, and Motorola Solutions Inc. for the purchase of emergency response vehicles and related EMS and radio communications equipment needed by the Division of Fire; and
WHEREAS, a waiver to the competitive bidding provisions of the Columbus City Codes is requested per the explanation in the attachment to this ordinance; and
WHEREAS, the City has a UTC with Motorola Solutions, Inc., for radio communications used for n emergency response, and therefore this purchase does not require that it be bid as that has already been done; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety in that it is immediately necessary to authorize the Director of the Department of Finance and Management to order the EMS transport vehicles without delay due to the two-year build time; to order the other items now in order to avoid to delays in purchasing due to potential supply chain shortages all for the immediate preservation of the public health, peace, property, safety, and welfare; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director, on behalf of the Department of Public Safety, be and is hereby authorized to issue a purchase order to Horton Emergency Vehicles for the purchase of two (2) EMS vehicles in the amount of $717,216.00; to issue a purchase order to Stryker Sales Corporation for the purchase of EMS LUCAS compression devices and Power Cots and Loaders in the amount of $444,206.22; and to issue a purchase order to Motorola Solutions Inc. for radio communications equipment in the amount of $184,111.13, on behalf of the Division of Fire.
SECTION 2. That the expenditure of $1,345,533.35, or so much thereof as may be needed, is authorized in Fund 7701 (Safety General Obligation Bond Fund), Dept-Div 3004 (Division of Fire), Project P340150-100000 (Fire Apparatus Replacement - Medics), in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 3. That all funds necessary to carry out the purpose of this ordinance are deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That this Council finds it is in the best interest of the City of Columbus to waive the competitive bidding equipment provisions of the Columbus City Codes, Chapter 329, relating to the aforementioned purchases from Horton Emergency Vehicles and Stryker Sales Corporation for the Division of Fire.
SECTION 7.That for the reasons stated in the preamble hereto, which are hereby made a part hereof, this ordinance is declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.