Explanation
BACKGROUND: The legislation authorizes the Finance and Management Director to issue a purchase order to Rush Truck Centers of Ohio Inc. for the purchase of a new 37,000 lb. GCWR tow vehicle for use by the Division of Fire. The Fire Division is in need of a new 37,000 lb. truck cab chassis for use in its daily operations. The vehicle will replace a current tow vehicle that has exceeded its useful life. The new tow vehicle will be used to tow a variety of vehicles and boats used by the Division of Fire in support of operations such as the bomb squad trailer, the driving simulator, the safe house, foam and decontamination trailers, etc.
Bid Information: The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Chapter 329 relating to competitive bidding via Request for Quotation No. RFQ024368. One (1) bid was received with the following results::
Rush Truck Centers of Ohio Inc. vendor #008512 $98,344.00
Rush Truck Centers of Ohio Inc. is recommended for the award as they offer the lowest responsive bid for this purchase.
Emergency Designation: The Division of Fire requests emergency legislation so that the purchase of said tow vehicle can commence prior to the expiration of quote, and to avoid potential supply chain delays.
FISCAL IMPACT: Funds exist within the Public Safety Department's Safety Voted Bond Fund for this purchase. Cash is available upon transfer from various projects within the Safety Voted Bond Fund for this purchase.
Title
To authorize and direct the City Auditor to transfer $98,344.00 of cash and appropriation within various projects of the Safety Voted Bond Fund; to amend the 2022 Capital Improvement Budget; to authorize and direct the Finance and Management Director to issue a purchase order to Rush Truck Centers of Ohio Inc. for the purchase of a new 37,000 lb. GCWR tow vehicle for use by the Division of Fire; to authorize the expenditure of $98,344.00 from the Safety Voted Bond Fund; and to declare an emergency. ($98,344.00)
Body
WHEREAS, the Division of Fire has an immediate need to purchase a new 37,000 lb. GCWR tow vehicle for use in it's daily operations; and,
WHEREAS, bids were solicited by the Purchasing Office, with Rush Truck Centers of Ohio Inc. submitting the lowest responsive bid in response to RFQ024368; and,
WHEREAS, a transfer of funds and appropriation within the Safety Voted Bond Fund is necessary to fund this purchase; and,
WHEREAS, it is necessary to amend the 2022 Capital Improvement Budget; and,
WHEREAS, it is necessary to authorize the Director of Finance and Management to issue a purchase order to Rush Truck Centers of Ohio Inc. for the purchase of a new 37,000 lb. GCWR tow vehicle needed by the Division of Fire; and,
WHEREAS, an emergency exists in the usual daily operations of the Division of Fire, Department of Public Safety, in that it is immediately necessary to purchase the aforementioned vehicle so that the purchase of said tow vehicle can commence prior to the expiration of quote, and to avoid potential supply chain delays, thereby preserving the public peace, health, property, safety, and welfare; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor is hereby authorized and directed to transfer funds and appropriation within the Safety Voted Bond Fund per the account codes in the attachment to this ordinance at such time as is deemed necessary by the City Auditor, and to expend said funds, or so much thereof as may be necessary.
SECTION 2. That the 2022 Capital Improvement budget (Ordinance 1896-2022) is hereby amended as follows in order to provide sufficient budget authority for this ordinance.
Fund / Project / Project Name / Current / Amended / Change
7701 / P340123-100000 / Fire Equipment (Voted Carryover) / $39,895.00 / $138,239.00 / +$98,344.00
7701 / P330054-100000 / Police Equipment - Server Storage (Voted Carryover) / $851,440.00 / $753,096.00 / ($98,344.00)
SECTION 3. That the transfer of $98,344.00, or so much thereof as may be needed, is hereby authorized within the Safety Voted Bond Fund 7701 per the account codes in the attachment to this ordinance.
SECTION 4. That the Director of Finance and Management be and is hereby authorized and directed to issue a purchase order to Rush Truck Centers of Ohio Inc. for the purchase of a new 37,000 lb. GCWR tow vehicle for use at the Division of Fire, in accordance with RFQ024368 solicited by the Purchasing Office.
SECTION 5. That the expenditure of $98,344.00.00 from the Safety Voted Bond Fund is hereby authorized per the account codes in the attachment to this ordinance.
SECTION 6. That the City Auditor is authorized to establish proper accounting project numbers, and to make any accounting changes to revise the funding source for any contract or contract modification associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That all funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 9. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.