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File #: 1322-2023    Version: 1
Type: Ordinance Status: Consent
File created: 4/27/2023 In control: Administration Committee
On agenda: 6/5/2023 Final action:
Title: To authorize the Director of Public Utilities to renew a contract with Superior Building Services, LLC for boiler maintenance services at various Department of Public Utilities, Division of Sewerage and Drainage and Division of Water facilities; and to authorize the expenditure of $450,000.00 from the Sewer Operating Sanitary Fund and $30,000.00 from the Water Operating Fund. ($480,000.00)
Attachments: 1. FEM 1502, 2. ORD 1322-2023 Financial Coding -Boiler Maintenance Services

This legislation authorizes the Director of Public Utilities to enter into a contract with Superior Building Services, LLC for boiler maintenance services for the Division of Sewerage and Drainage (DOSD) and the Division of Water (DOW). DOSD facilities served by the contract are the Sewer Maintenance Operations Center and Southerly and Jackson Pike Wastewater Treatment Plants. DOW facilities served are the Dublin Road and Hap Cremean Water Plants. Other department facilities may be added in the future.

The work under this contract mainly concerns boilers and their associated equipment and systems that require inspection, testing, troubleshooting, chemical addition and balancing, maintenance, and repair or replacement of failed components, burner replacement at the SWWTP Central Storage Building. The work may also include updating software and firmware for the various boiler system heating units or any boiler-associated equipment. Maintenance and repair of piping systems and fees for state inspections are also considered part of the boiler system and therefore under the scope of the contract work.

The Department of Public Utilities (DPU) solicited competitive bids for the services in accordance with the relevant provisions of Chapter 329 of City Code. RFSQ21623 was opened on May 18, 2022 and two (2) bids were received. Superior Building Services, LLC was determined to be the lowest, responsible and responsive bidder.

The contract was bid as a one (1) year contract with the option for three (3) additional years. These would be executed as annual renewals and contingent upon mutual agreement of the parties, availability of budgeted funds, and approval by City Council. If unforeseen issues or difficulties are encountered that require additional funding, a modification would be requested. This ordinance is for the first renewal of the contract, which is expected to go into effect in September of 2023. If all renewals are executed, the agreement wou...

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