Explanation
This ordinance authorizes the appropriation of $282,222.70 in the Information Services Operating Fund, Columbus City Schools (CCS) Telephone Services subfund. This subfund houses moneys that CCS has provided to the City of Columbus, Department of Technology (DoT) to pay for supplies, services and capital equipment associated with the Voice-over-Internet-Protocol (VOIP) telephone project.
Per ordinance 2557-2017 (and all exhibits) passed by City Council on October 30, 2017, this on-going project is a collaborative partnership between the city and the schools. As the city expands its VOIP solution, services and equipment are made available to the schools and the schools are, in turn, reimbursing the city for incurred costs. These costs include maintenance and license renewals, phone and data charges, staff augmentation, etc. The funds are deposited into a special subfund, created expressly to account for the project’s revenues and expenditures. Periodic appropriations from the unappropriated balance of this subfund are sought as needed and as funds are received by the city.
FISCAL IMPACT
There is currently an unencumbered cash balance of $282,222.70 in the Information Services Operating Fund, Columbus City Schools Telephone Services subfund. This amount is solely the cash carryover into 2023 (resulting from prior-year encumbrances cancellations and lapsed appropriations).
Title
To authorize the appropriation of $282,222.70 from the unappropriated balance of the Columbus City Schools, Telephone Services subfund, to the Department of Technology, Information Services Division, Information Services Operating fund, Telephone Services subfund to provide funds for the City of Columbus, Columbus City Schools Voice-over-Internet-Protocol telephone project. ($282,222.70)
Body
WHEREAS, on October 31, 2017, the City of Columbus and Columbus City Schools entered into a collaborative partnership for a Voice-over-Internet-Protocol solution with the passage of ordinance 2557-2017; and
WHEREAS, pursuant to the above noted ordinance and all attachments and exhibits, Columbus City Schools periodically provides funds to the City of Columbus for incurred costs; and
WHEREAS, these funds are deposited into a special subfund, created expressly for the purpose of accounting for the project’s revenues and expenditures; and
WHEREAS, there is currently an unencumbered balance of $282,222.70 in the Information Services Operating Fund, Columbus City Schools Telephone Services subfund; and
WHEREAS, the Department of Technology desires to appropriate the amount noted to ensure the availability of budget authority for the continuance of the above-named project; and
WHEREAS, it is necessary to authorize the appropriation of $282,222.70 from the unappropriated balance of the Columbus City Schools, Telephone Services subfund, to the Department of Technology, Information Services Division, Information Services Operating fund, Telephone Services subfund to provide funds for the City of Columbus, Columbus City Schools Voice-over-Internet-Protocol for the preservation of the public health, peace, property and safety; NOW THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor be and is hereby authorized and directed to appropriate $282,222.70 to the Department of Technology, Information Services Division, Information Services Operating Fund, Columbus City Schools (CCS) Telephone Services subfund, as follows in the attachment to this ordinance. (See 1359-2023APP)
SECTION 2: That the City Auditor is authorized to make any changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 3: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4: That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.