Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into a professional services contract with Kimley-Horn and Associates, Inc. in the amount of up to $300,000.00 for the Strategic Parking Plan 2.0 project.
The intent of this project is to provide the City of Columbus, Department of Public Service, additional resources to update the 2019 Strategic Parking Plan to guide the next 5 years of public parking policies and investments. The study will provide an updated assessment of parking demand in the city’s high growth neighborhoods to understand the impacts of post‐pandemic market dynamics. It will provide recommendations to proactively manage parking and mobility options based on ‘new normal’ conditions and emerging trends. Areas of focus will include creation of a Downtown Central Business District strategy for leveraging the city’s parking garage assets to promote economic development and advance the growth vision of the Downtown Columbus Strategic Plan, including guidelines for future structured parking investments. This contract will coordinate data collection and advisory services with a number of other ongoing projects being led by the Department of Public Service and external partners. These include the Downtown Multimodal Transportation Study, LinkUS Bus Rapid Transit Corridors, Livingston Avenue Corridor Improvements, Columbus Bikeways & Micromobility Plan, the German Village Parking Management Plan, the Columbus Zoning Code Update, and the CDDC’s study of downtown parking demand.
The Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Strategic Parking Plan 2.0 contract. The project was formally advertised on the Vendor Services and Bonfire web sites from March 15, 2023, to April 12, 2023. The city received two (2) responses. All proposals were deemed responsive and were fully evaluated when the Evaluation Committee met on April 20, 2023.
The responding firms were:
Company Name City/State Majority/ODI Certification
Kimley - Horn and Associates, Inc. Columbus, OH MAJ
Walker Consultants, Inc. Columbus, OH MAJ
Kimley-Horn and Associates, Inc. received the highest score by the evaluation committee and will be awarded the Strategic Parking Plan 2.0 contract.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Kimley‐Horn and Associates, Inc.
As part of their proposal, Kimley-Horn and Associates, Inc. has proposed the following subconsultant to work on the project:
Company Name City/State Majority/ODI Certification
CCI Engineering Services Columbus, Oh WBE
2. CONTRACT COMPLIANCE
Kimley‐Horn and Associates Inc.’s contract compliance number is CC024725 and expires 02/01/2025.
3. FISCAL IMPACT
Funding for this contract is available within Fund 6500, the Enterprise Mobility Operating Fund.
4. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This contract was bid with a City of Columbus MBE/WBE Program goal of 8% as provided by the City’s Office of Diversity and Inclusion (ODI). Failure by Kimley-Horn and Associates, Inc. to meet this overall contract goal with City certified MBE/WBE firm(s) may subject Kimley-Horn and Associates, Inc. to penalties. Potential penalties were described in the “Penalties for Non-Compliance” section of the “RFP ATTACHMENT A: CITY OF COLUMBUS MBE/WBE PROGRAM SPECIAL PROVISION” document that was part of the bid documents for this Contract.
5. EMERGENCY DESIGNATION
Emergency action is requested to expedite this contract in order to coordinate with the schedules of other ongoing projects being led by the Department of Public Service and external partners. It is necessary to initiate this contract and begin data collection and stakeholder engagement at the earliest possible time.
Title
To authorize the Director of the Department of Public Service to enter into a professional services contract with Kimley-Horn and Associates, Inc. for the Strategic Parking Plan 2.0 project; to authorize the expenditure of up to $300,000.00 from the Enterprise Mobility Operating Fund to pay for this contract; and to declare an emergency. ($300,000.00)
Body
WHEREAS, there is a need to enter into a professional services contract to provide for additional resources to update the 2019 Strategic Parking Plan to guide the next 5 years of public parking policies and investments; and
WHEREAS, the Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Strategic Parking Plan 2.0 project; and
WHEREAS, Kimley-Horn and Associates, Inc. submitted the best overall proposal for this project; and
WHEREAS, it is necessary to enter into a contract with Kimley-Horn and Associates, Inc. for the provision of professional engineering consulting services described above in the amount of up to $300,000.00; and
WHEREAS, this contract opportunity was submitted to the City’s Office of Diversity and Inclusion (ODI) for review and assignment of an MBE/WBE goal prior to bidding; and
WHEREAS, this contract was bid with a City of Columbus MBE/WBE Program goal of 8% as assigned by the City’s Office of Diversity and Inclusion (ODI); and
WHEREAS, failure by the contractor to meet this goal subjects the contractor to the Penalties for Non-Compliance; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director of Public Service to enter into contract with Kimley-Horn and Associates, Inc. in order to provide funding for the Strategic Parking Plan 2.0 so that other dependent projects led by the Department of Public Service will not be delayed, to ensure the safety of the traveling public thereby preserving the public health, peace, property, safety and welfare; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be, and hereby is, authorized to enter into a professional services contract with Kimley-Horn and Associates, Inc. at 7965 North High Street, Suite 200, Columbus, Ohio 43235, for the Strategic Parking Plan 2.0 project in an amount up to $300,000.00.
SECTION 2. That the expenditure of $300,000.00, or so much thereof as may be needed, is hereby authorized in Fund 6500 (Mobility Operating Fund), Dept-Div 5906 (Division of Parking/Mobility Options), Project, in Object Class 03 (Purchased Services) per the accounting codes in the attachment to this ordinance.
SECTION 3. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.