Explanation
To authorize the City Auditor to modify the existing contracts with Microsoft Corporation and Dell Marketing LP and provide funding for the support, hosting (including monthly Azure usage), and maintenance of Dynamics 365; to authorize the expenditure of up to $857,185.84, from the Department of Technology operating fund for a total expenditure of $857,185.84; and to declare an emergency ($857,185.84).
The contract included annual renewal provisions for licensing, hosting, maintenance, and support for the Dynamics 365 system manufactured by Microsoft with services provided through Microsoft Corporation. This renewal is for year five (5) of a five-year agreement.
This legislation authorizes the City Auditor to modify and extend the contract authorized by Ordinance no. 1051-2021 for year 5 of the agreement. The cost for this renewal per the contract terms are estimated as follows:
Dynamics 365 Fees 2023
Licensing 713,393.72
Tier 1/Tier 2 Sandbox Dev/Test 56,277.00
Azure Usage 81,184.28
Visual Studio development licenses 2,783.08
PowerBI Licensing 442.20
Power Apps Licensing 2605.56
O365 Licensing (Outlook/Email) 500.00
TOTAL through 06/15/2024 857,185.84
Emergency action is requested in order to continue services for the City's financial system, Dynamics 365, without interruption. Delay of this renewal would put financial transactions at risk such as vendor payments, PO confirmations and recording of revenue in a timely manner. In addition, should issues arise with the Point of Sale system, it would be unsupported during the gap period in the contract. The current contract expires on 6/15/2023.
FISCAL IMPACT: Funding is available in the Info Services Operating fund, Dept of Technology Operating subfund.
CONTRACT COMPLIANCE: The vendor number is 010030 and expires 08/30/2023.
Title
To authorize the City Auditor to modify the existing c...
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