Explanation
Background: This ordinance authorizes the Director of Finance and Management to enter into contract with Ready2Go Restroom Trailers Sales, on behalf of the Recreation and Parks Department, for the Forestry Nursery Restroom Trailer Project. The contract amount being authorized by this ordinance is $43,400.00.
The restroom trailer will serve the Forestry Section staff at the Shadeville Nursery located at 6977 South High Street. This facility currently has a single restroom serviced by an on-site septic system. This single restroom served the nursery fine for many years with six male staff members. The number of staff working at this location has doubled over the past few years. Also, the staff at this location is now comprised of male and female staff. The single restroom quickly became inadequate and a portable bathroom was added to offer temporary relief. This restroom trailer will provide the team with two additional heated, cooled, flushable toilet restrooms. The wastewater from this unit will be stored in a holding tank and removed by a mobile unit.
It is a possibility that this nursery will need to be relocated in the next five to ten years due to planned expansions of the Southerly Wastewater Treatment Plant. Therefore, the Recreation and Parks Department does not think investing in permanent facility improvements at this site would be prudent. The portable restroom trailer is an economical solution to support our staff. Also, this unit can be further utilized in the future at other Columbus Recreation and Parks Department facilities or events.
Vendor Bid/Proposal Submissions (ODI designation status):
Bids were advertised through Vendor Services, in accordance with City Code Section 329, by the Purchasing Office, on behalf of the Recreation and Parks Department, on March 15, 2023 and received by the Recreation and Parks Department on April 6, 2023.
Bids were received from the following companies:
Ready2Go Restroom Trailers Sales (MAJ): $43,400.00
After reviewing the bids that were submitted, it was determined that Ready2Go Restroom Trailers Sales was the lowest and most responsive bidder. Ready2Go Restroom Trailers Sales has met code requirements with respect to prequalification, pursuant to relevant sections of Columbus City Codes Chapter 329.
Principal Parties:
Ready2Go Restroom Trailers Sales LLC
1525 Park Manor Boulevard #300
Pittsburgh, Pennsylvania 15205
Roger Lee Currie, (191) 291-5089
Contract Compliance Number: 044791
Contract Compliance Expiration Date: March 20, 2025
Benefits to the Public: This project will support the day to day operations of the Forestry Section staff at the City Nursery, allowing trees to be efficiently planted, grown, and maintained by Forestry Section staff. Trees enhance the quality of life of our citizens by cleaning our air, reducing heat, and absorbing storm water.
Community Input/Issues: Staff have expressed the desire for upgraded restroom facilities to be available for daily use at this location.
Area(s) Affected: Citywide (99)
Master Plan Relation: This project will support the Recreation and Parks Master Plan by improving facility amenities and supporting the needs of staff.
Fiscal Impact:
$43,400.00 is budgeted and available from within the Parks and Recreation Voted Bond Fund 7702 to meet the financial obligations of this contract.
Title
To authorize the Director of Finance and Management to enter into contract with Ready2Go Restroom Trailers Sales, on behalf of the Recreation and Parks Department, for the purchase of a restroom trailer; to authorize the transfer of $43,400.00 within the Recreation and Parks Voted Bond Fund, to authorize the amendment of the 2022 Capital Improvements Budget; and to authorize the expenditure of $43,400.00 from the Recreation and Parks Voted Bond Fund. ($43,400.00)
Body
WHEREAS, it is necessary to authorize the Director of Finance and Management to enter into contract with Ready2Go Restroom Trailers Sales, on behalf of the Recreation and Parks Department, for the purchase of a restroom trailer; and
WHEREAS, it is necessary to authorize the transfer of $43,400.00 within the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, it is necessary to authorize the amendment of the 2022 Capital Improvements Budget Ordinance 1896-2022 in order to provide sufficient budget authority for this and future projects; and
WHEREAS, it is necessary to authorize the expenditure of $43,400.00 from the Recreation and Parks Voted Bond Fund; and
WHEREAS, it has become necessary in the usual daily operations of the Recreation and Parks Department in that it is necessary to authorize the Director of the Department of Finance and Management to enter into contract with Ready2Go Restroom Trailers Sales for the Forestry Nursery Restroom Trailer Project, NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management is hereby authorized to enter into contract with Ready2Go Restroom Trailers Sales, on behalf of the Recreation and Parks Department, for the purchase of a restroom trailer.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contract or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That the transfer of $43,400.00 or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Bond Fund 7702 per the account codes in the attachment to this ordinance.
SECTION 6. That the 2022 Capital Improvements Budget Ordinance 1896-2022 is hereby amended as follows in order to provide sufficient budget authority for this ordinance and future projects.
Fund / Project / Project Name / Current Revised Authority / Current Remaining Authority / Change / Amended Revised Authority / Amended Remaining Authority
Fund 7702 / P511000-100000; Renovation - Misc. (Voted 2019 SIT Supported) / $6,450,200 / $6,000,200 / ($43,400) / $6,406,800 / $5,956,800
Fund 7702 / P511017-100000; Forestry Equipment (Voted 2019 SIT Supported) / $170,000 / $0 / $43,400 / $213,400 / $43,400
SECTION 7. For the purpose stated in Section 1, the expenditure of $43,400.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks and Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 8. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.