Explanation
BACKGROUND:
On October 3, 2012 the Columbus City Treasurer's Office issued a request for proposal, SA004617, for various banking services. The Columbus Depository Commission received and reviewed proposals from six (6) local banks and recommended, subject to the approval of City Council, the award of banking services to specific banks on April 18, 2013. All such banks are currently eligible depositories of the City of Columbus, pursuant to Chapter 321.04 of the Columbus City Codes. At a meeting of the Columbus Depository Commission held on December 28, 2012, the Commission approved Applications for the Deposit of Public Funds which each bank submitted for review. The contracts were for a period of ten (10) years beginning June 1, 2013 through May 31, 2023 subject to annual appropriations and approval of contracts by the Columbus City Council.
On May 6, 2013, Columbus City Council authorized contracts and expenditures for the first year of banking services, ordinance number 1040-2013, for the period of June 1, 2013 through May 31, 2014.
On May 19, 2014, Columbus City Council authorized contracts and expenditures for the second year of banking services, ordinance number 1073-2014, for the period of June 1, 2014 through May 31, 2015.
On June 1, 2015, Columbus City Council authorized contracts and expenditures for the third year of banking services, ordinance number 1101-2015 for the period of June 1, 2015 through May 31, 2016.
On May 16, 2016, Columbus City Council authorized contracts and expenditures for the fourth year of banking services, ordinance number 1177-2016 for the period of June 1, 2016 through May 31, 2017.
On March 27, 2017, Columbus City Council authorized the contract modifications and expenditures for the fifth year of banking services by passage of ordinance number 0456-2017 for the period June 1, 2017 through May 31, 2018.
Columbus City Council authorized the contract modifications and expenditures for the sixth year of banking services by passage of ordinance number 0465-2018 for the period June 1, 2018 through May 31, 2019 on March 12, 2018.
On April 8, 2019 Columbus City Council authorized the modifications and expenditures for the seventh year of banking services by passage of ordinance number 0717-2019 for the period June 1, 2019 through May 31, 2020 on April 8, 2019.
Columbus City Council authorized the renewal and expenditures for the eighth year of banking services for the period June 1, 2020 through May 31, 2021 by passage of ordinance number 0445-2020 on April 20, 2020. On May 10, 2021, Columbus City Council authorized the renewal and expenditures for the ninth year of banking services with passage of ordinance 1093-2021.
On February 14, 2022, Columbus City Council authorized the renewal and expenditures of banking services for the tenth year of the City Treasurer’s ten year contract for the period June 1, 2022 through May 31, 2023 with passage of ordinance number 0374-2022.
As a result of delays in the City’s banking RFP, Columbus City Council authorized extensions in banking contracts with Huntington Merchant Services with passage of ordinance 2580-2022.
On March 13, 2023, Columbus City Council authorized expenditures for banking services with Huntington Merchant Services for 2023 with passage of ordinance 0555-2023.
The City Treasurer now wishes to add funding on behalf of the City Auditor’s Office, Income Tax Division for the period ending May 31, 2024 for credit card processing with Huntington Merchant Services.
This ordinance is submitted as an emergency so that there is no interruption to the Income Tax Division’s ability to take credit card payments from the public as the fund is currently depleted.
FISCAL IMPACT:
Funds for these expenditures are budgeted and available within the various funds' 2023 budget appropriations.
Contract Compliance: Huntington Merchant Services, 113328074 pending.
Title
To authorize the City Treasurer to modify its contract for banking services with Huntington Merchant Services; to authorize the expenditure of up to $150,000.00 from the general fund; and to declare an emergency. ($150,000.00)
Body
WHEREAS, the City Treasurer proposed the award of contracts for banking services as provided for in an RFP issued on October 3, 2012, for which the Columbus Depository Commission, at a meeting held on April 18, 2013, recommended the award of banking services, subject to approval by Columbus City Council; and
WHEREAS, Columbus City Council authorized contracts for the first year of a ten year contract for banking services for the period of June 1, 2013 through May 31, 2014 on May 6, 2013, ordinance 1040-2013; and
WHEREAS, contracts for the second year of a ten year contract for banking services were authorized by Columbus City Council for the period of June 1, 2014 through May 31, 2015 on May 19, 2014, ordinance 1073-2014; and
WHEREAS, contracts for the third year of a ten year contract for banking services were authorized by Columbus City Council for the period of June 1, 2015 through May 31, 2016 on June 1, 2015, ordinance 1101-2015; and
WHEREAS, contracts for the fourth year of a ten year contract for banking services were authorized by Columbus City Council for the period of June 1, 2016 through May 31, 2017 on May 16, 2016, ordinance 1177-2016; and
WHEREAS, contracts for the fifth year of a ten year contract for banking services were authorized by Columbus City Council for the period of June 1, 2017 through May 31, 2018 on March 27, 2017, ordinance 0456-2017; and
WHEREAS, contracts for the sixth year of a ten year contract for banking services were authorized by Columbus City Council for the period of June 1, 2018 through May 31, 2019 on March 12, 2018, ordinance 0465-2018; and
WHEREAS, contracts for the seventh year of a ten year contract for banking services were authorized by Columbus City Council for the period of June 1, 2019 through May 31, 2020 on April 8, 2020, ordinance 0717-2019; and
WHEREAS, contracts for the eighth year of a ten year contract for banking services were authorized by Columbus City Council for the period of June 1, 2020 through May 31, 2021 on April 20, 2020, ordinance 0445-2020; and
WHEREAS, contracts for the ninth year of a ten year contract for banking services were authorized by Columbus City Council for the period of June 1, 2021 through May 31, 2022 on May 10, 2021, ordinance 1093-2021; and
WHEREAS, contracts for the tenth year of a ten year contract for banking services were authorized by Columbus City Council for the period of June 1, 2022 through May 31, 2023 on February 14, 2022, ordinance 0374-2022; and
WHEREAS, due to delays in development of the banking RFP and to permit the additional time needed to transition services, Columbus City Council authorized an extension of the City Treasurer’s contract beyond their original ten year terms with passage of ordinance number 2580-2022 with Huntington Merchant Services; and
WHEREAS, on March 13, 2023, Columbus City Council authorized expenditures for banking services with Huntington Merchant Services for 2023 with passage of ordinance 0555-2023.
WHEREAS, the City Treasurer now wishes to modify its contract with Huntington Merchant Services to add resources to its contract with Huntington Merchant Services on behalf of the Division of Income Tax for the period ending May 31, 2024; and
WHEREAS, as an emergency exists in the usual daily operation of the City Treasurer in that it is immediately necessary to authorize the Treasurer to modify its contract with Huntington Merchant Services and authorize the expenditures as cited below providing the banking services necessary as the fund is currently depleted alls so that there is no interruption to the Income Tax Division’s ability to accept credit card payments from the public thereby preserving the public health, peace, property, safety and welfare; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. The City Treasurer is hereby authorized to modify its contract with Huntington Merchant Services for the provision of banking services for the period through May 31, 2024 and to authorize the expenditure of $150,000.00 or so much thereof as may be necessary, in object class 03 contractual services per the accounting codes in the attachment to this ordinance.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.