Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Utilities to enter into a contract modification with Stantec Consulting Services, Inc., for construction administration/inspection services for Department of Public Utilities construction projects bid during the calendar years 2023 through 2025 as part of the Construction Administration/Construction Inspection Services 2023-2025 contracts.
Stantec Consulting Services will be assigned construction projects as tasks on their contract and will ensure the work is performed to City of Columbus construction standards and specifications. As projects are added to the contract, the contract will be modified to authorize Stantec Consulting Services to perform the work and to add funding to pay for the work.
The construction project to be administered by Stantec Consulting Services under this contract modification is CIP #611726-100000 Shanley Drive Basin
This work will primarily be performed in Community Planning Area “99 - Citywide”.
1.1. Amount of additional funds to be expended: $48,351.00
Original Contract: $453,854.08 (ORD 0956-2023; PO TBD)
Modification #1: $48,351.00 (This ordinance)
Total $502,205.08
1.2. Reasons additional goods/services could not be foreseen:
This is a three-year agreement for fiscal years 2023 - 2025 and modifications were anticipated and explained in the original legislation under Ordinance 0956-2023.
1.3. Reason other procurement processes are not used:
This is a multi-year contract that will be modified as required to provide construction administration/inspection services for construction projects that bid during the three year (2023-2025) timeframe.
1.4. How cost of modification was determined:
The cost of this modification was determined by negotiations between Stantec Consulting Services and Department of Public Utilities project staff.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT
This work will ensure the Department’s construction projects are performed correctly and will last the anticipated service life. No community outreach is planned at this time.
3. CONTRACT COMPLIANCE INFORMATION
Stantec Consulting Services contract compliance number is CC-000462 and expires 7/28/2023.
4. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This contract opportunity was submitted to the City’s Office of Diversity and Inclusion (ODI) for review and assignment of an MBE/WBE goal prior to bidding. ODI determined there was not an opportunity for MBE/WBE participation in this contract and did not assign a goal. This contract was not bid with a City of Columbus MBE/WBE Program goal and the requirements of the City’s MBE/WBE Program are not applicable to this contract. Stantec Consulting Services is classified as a majority owned company by ODI. Per the Utilization Plan included with this ordinance, Stantec Consulting Services plans to use DHDC, Inc., a company ODI has certified as an MBE, to perform $1,000.00 (2.1%) of the work for this project.
The subcontractors Stantec Consulting Services proposes to use for this contract are listed below:
Company Name City/State ODI Certification Status
DHDC Columbus, Ohio MBE
Stantec’s certification was in good standing at the time of this contract modification.
5. FISCAL IMPACT
Funds are appropriated and available within the Storm Bond Fund, Fund 6204, for this expenditure. An amendment to the 2022 Capital Improvement Budget is needed to align budget authority with the proper project. A transfer of cash and appropriation between projects within the Storm Bond Fund is needed to align cash and appropriation with the proper project.
Title
To authorize an amendment to the 2022 Capital Improvement Budget; to authorize a transfer of cash and appropriation within the Storm Bond Fund; to authorize the Director of Public Utilities to enter into a contract modification with Stantec Consulting Services for the Shanley Drive Basin Project; and to expend up to $48,351.00 from the Storm Bond Fund for the modification. ($48,351.00)
Body
WHEREAS, the Department of Public Utilities advertised a Request for Proposals for Construction Administration/Construction Inspection Services; and
WHEREAS, Stantec Consulting Services was one of six firms selected by the evaluation committee to provide these services; and
WHEREAS, Ordinance 0956-2023 authorized the contract with Stantec Consulting Services for these services and assigned the first task to be performed; and
WHEREAS, an additional construction inspection/administration task needs to be performed; and
WHEREAS, the contract with Stantec Consulting Services will need to be modified to add this task to the contract and to add funding to pay for the task; and
WHEREAS, an amendment to the 2022 Capital Improvement Budget is needed to align budget authority with the proper project; and
WHEREAS, it is necessary to transfer cash and appropriation within the Storm Bond Fund to align cash and appropriation with the proper project; and
WHEREAS, funds must be expended to pay for the construction administration and inspection services Stantec Consulting Services provides under the Construction Administration/Construction Inspection Services 2023-2025 contract; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2022 Capital Improvement Budget authorized by Ordinance 1896-2022 be amended as follows to establish sufficient budget authority for this project:
Fund / Project Number / Project Name / Current / Change / Amended
6204 / 611709-100000 / Floodwall Closure Evaluations (Voted Storm Carryover) / $387,435.00 / ($48,351.00) / $339,084.00
6204 / 611726-100000 / Shanley Drive Basin (Voted Storm Carryover) / $60,000.00 / $48,351.00 / $108,351.00
SECTION 2. That the transfer of funds and appropriation between projects within the Storm Bond Fund, Fund 6204, is authorized per the accounting codes in the attachment to this Ordinance.
SECTION 3. That the Director of Public Utilities is authorized to enter into a contract with Stantec Consulting Services, 1500 Lake Shore Drive, Suite 100, Columbus, Ohio 43204, for construction administration and inspection services, in accordance with the terms and conditions as shown in the contract on file with the Department of Public Utilities, in an amount not to exceed $48,351.00.
SECTION 4. That an expenditure not to exceed $48,351.00 is authorized per the accounting codes in the attachment to this Ordinance.
SECTION 5. Funds are deemed appropriated and expenditures and transfers authorized to carry out the purposes of this Ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 7. That the City Auditor is authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.