Explanation
BACKGROUND
This legislation authorizes the Director of the Department of Development to modify a contract with TFH-EB Inc. dba Water Works to increase the contract amount by $100,000.00 to provide residential emergency repair services as part of the Division of Housing’s Emergency Repair Program.
Original contract amount $ 40,000.00 Ord. 0333-2022 PO316907
Modification No. 1 amount $150,000.00 Ord. 1159-2022 PO326559
Renewal/Mod No. 2 amount $ 12,500.00 Ord. 2877-2022 PO361010
Modification No. 3 amount $100,000.00 Ord. 0327-2023 PO369599
Modification No. 4 amount $100,000.00
Total contract amount $402,500.00
The department advertised RFQ020531 on Vendor Services seeking contractors to provide emergency mechanical repairs on November 22, 2021 with bids being due on December 16, 2021. The Emergency Repair Program is a home repair program operated by the Housing Division. The program was established to assist low and moderate income homeowners with plumbing, sewer repair/replacement, water line repair/replacement, hot water tanks, furnaces, and electrical issues that would impact a household remaining safely in their home. Most homeowners are at or below 50% AMI as defined by HUD with exceptions allowed up to 80% AMI.
In May 2022, Columbus City Council approved ordinance 1159-2022 to modify the contract to add additional funds. The contract term did not change.
In November 2022, Columbus City Council approved ordinance 2877-2022 to renew the contract for one
additional year and to add additional funds. The contract term did not change.
In February 2023, Columbus City Council approved ordinance 0327-2023 to modify the contract for one
additional year and to add additional funds. The contract term did not change.
This legislation will modify the contract to add additional funds. The contract terms will not change.
FISCAL IMPACT: Funding is available within the Development Taxable Bond Fund.
CONTRACT COMPLIANCE: the vendor number is 004777 and expires 3/9/2025.
Title
To authorize the Director of the Department of Development to modify a contract with TFH-EB Inc. dba Water Works; to authorize the expenditure of $100,000.00 from the Development Taxable Bond Fund. ($100,000.00)
Body
WHEREAS, the Director of Development has identified the need to modify a contract with TFH-EB Inc. dba Water Works to increase the contract amount by $100,000.00 to provide residential emergency repair services as part of the Division of Housing’s Emergency Repair Program; and
WHEREAS, the Department of Development advertised RFQ020531 on Vendor Services seeking contractors to provide emergency mechanical repairs on November 22, 2021 and the Director of Development entered into contract with TFH-EB Inc. dba Water Works under the authority of Columbus City Code Section 329.19; and
WHEREAS, Columbus City Council approved ordinance 0333-2022 to enter into contract with TFH-EB Inc. dba Water Works; and
WHEREAS, Columbus City Council approved ordinance 1159-2022 to modify the contract to add additional funds; and
WHEREAS, Columbus City Council approved ordinance 2877-2022 to renew the contract for one additional year and to add additional funds; and
WHEREAS, Columbus City Council approved ordinance 0327-2023 to modify the contract to add additional funds; and
WHEREAS, this legislation will modify the contract to add additional funds; NOW THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Development be and is hereby authorized modify a contract with Waterworks dba TFH-EB for additional funding to provide residential emergency repair services as part of the Division of Housing’s Emergency Repair Program.
SECTION 2. That for the purpose as stated in Section 1, the expenditure of $100,000.00, or so much thereof as may be necessary, is hereby authorized in fund 7739 (Development Taxable Bonds), Project P782001-100000, Dept. 44-10 (Housing), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.