Explanation
BACKGROUND
This legislation authorizes the Director of the Department of Development to modify a contract with Charles D Jones dba C2U Construction LLC to increase the contract amount by $75,000.00 to provide residential emergency repair services as part of the Division of Housing’s Emergency Repair Program.
Original contract amount $100,000.00 Ord. 0823-2023 PO380445
Modification No. 1 amount $ 75,000.00
Total contract amount $175,000.00
The Emergency Repair Program was established to assist low and moderate income homeowners with plumbing, sewer repair/replacement, water line repair/replacement, hot water tanks, furnaces, and electrical issues that would impact a household remaining safely in their home. Most homeowners are at or below 50% AMI as defined by HUD with exceptions allowed up to 80% AMI.
The department advertised and notified 401 registered vendor of RFQ022527 on August 2, 2022, and 626 registered vendors were notified of RFQ023115 on October 11, 2022, through Vendor Services seeking contractors to provide emergency electrical services. Both competitively bid processes did not receive bids from contractors. The Department of Development then sent eight (8) targeted emails to contractors requesting firm/fixed pricing to be submitted by December 16, 2022, from vendors that responded through outreach events. Two (2) contractors replied with pricing, Charles D. Jones dba C2U Construction LLC (registered with the city, but not certified MWBE firm) and Word of Mouth Electric & Rehab LLC (registered with the city, but not certified MWBE firm). Only Charles D. Jones dba C2U Construction LLC provided firm/fixed pricing. C2U Construction LLC shall have one subcontractor, McGhee Electric LLC (not registered with the City).
In April 2023, Columbus City Council approved ordinance 0823-2023 to enter into the contract with Charles D Jones dba C2U Construction, LLC.
This legislation will modify the contract to add additional funds. The contract terms will not change.
FISCAL IMPACT: Funding is available within the Development Taxable Bond Fund. This ordinance is contingent upon the deposit of the 2023 bond sale proceeds.
CONTRACT COMPLIANCE: the vendor number is 043528 and expires 1/9/2025.
Title
To authorize the Director of the Department of Development to modify a contract with Charles D Jones dba C2U Construction LLC; and to authorize the expenditure of $75,000.00 from the Development Taxable Bond Fund. ($75,000.00)
Body
WHEREAS, the Director of Development has identified the need to modify a contract with Charles D Jones dba C2U Construction LLC to provide residential emergency repair services as part of the Division of Housing’s Emergency Repair Program; and
WHEREAS, the department advertised and notified 401 registered vendors of RFQ022527 on August 2, 2022, and 626 registered vendors were notified of RFQ023115 on October 11, 2022, through Vendor Services seeking contractors to provide emergency electrical services. Both competitively bid processes did not receive bids from contractors. The Department of Development then sent eight (8) targeted emails to contractors requesting firm/fixed pricing to be submitted by December 16, 2022 from vendors that responded through outreach events; and
WHEREAS, two (2) contractors replied with pricing, Charles D. Jones dba C2U Construction, LLC (registered with the city, but not certified MWBE firm) and Word of Mouth Electric & Rehab, LLC (registered with the city, but not certified MWBE firm). Only Charles D. Jones dba C2U Construction, LLC provided firm/fixed pricing. C2U Construction LLC shall have one subcontractor, McGhee Electric, LLC (not registered with the City); and
WHEREAS, Columbus City Council approved ordinance 0823-2023 to enter into contract with Charles D Jones dba C2U Construction, LLC; and
WHEREAS, this legislation will modify the contract to add additional funds; NOW THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Development be and is hereby authorized modify a contract with Charles D Jones dba C2U Construction LLC for additional funding to provide residential emergency repair services as part of the Division of Housing’s Emergency Repair Program.
SECTION 2. That for the purpose as stated in Section 1, the expenditure of $75,000.00, or so much thereof as may be necessary, is hereby authorized in fund 7739 (Development Taxable Bonds), Project P782001-100000, Dept. 44-10 (Housing), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.