Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify and extend three (3) existing Universal Term Contracts (UTCs) for the option to obtain Office Supplies, Accessories and Papers with HiTouch Business Services LLC, Key 4 Cleaning Supplies Inc. and Sterling Paper Company. These contracts provides for office supplies, accessories, papers and related items used by various City agencies.
Three (3) contracts, PO231775, PO231779 and PO231781 were established in accordance with Request for Quotation RFQ015363 and authorized under Ordinance Number 1393-2020 and will expire July 31, 2023. The City and HiTouch Business Services LLC, Key 4 Cleaning Supplies Inc. and Sterling Paper Company can modify and extend the contracts for an additional one (1) year term subject to mutual agreement and approval of proper City Authorities. The new contracts’ expiration date will be July 31, 2024.
EMERGENCY DESIGNATION: The Finance and Management Department respectfully requests this legislation be considered an emergency measure due to the impending contract expiration and to ensure office supplies, accessories and papers are readily available.
FISCAL IMPACT: No funding is required to modify and extend the option contracts. City agencies must set aside their own funding for their estimated expenditures.
Title
To authorize the Finance and Management Director to modify and extend three (3) Universal Term Contracts for the option to purchase Office Supplies, Accessories and Papers with HiTouch Business Services LLC, Key 4 Cleaning Supplies Inc. and Sterling Paper Company, and to declare an emergency.
Body
WHEREAS, the Purchasing Office entered into three (3) Universal Term Contracts for Office Supplies, Accessories and Papers used by Various City Agencies; and
WHEREAS, these contracts were entered into in accordance with Chapter 329 of the Columbus City Code, pursuant to solicitation RFQ015363 with HiTouch Business ...
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