Explanation
BACKGROUND: This ordinance authorizes the Director of the Department of Public Safety to enter into contracts for various expenditures for labor, materials, equipment, and services for facility renovations for the Divisions of Police and Fire that are generally small in nature or are unplanned, but necessary to ensure a safe and efficient physical work environment. Work may include any type of renovation of Police and Fire facilities, such as electrical, HVAC, plumbing replacement and carpeting/flooring replacement. Most of these projects will cost less than $20,000 and contracts will be entered into in compliance with the procurement provisions of the Columbus City Codes Chapter 329. Expenditures will be in compliance with the City of Columbus Capital Eligibility Requirements.
EMERGENCY DESIGNATION: Emergency legislation is requested to have funds available for any unexpected emergency projects and ensure that needed improvements are not delayed, keeping the impact on our safety forces to a minimum and allowing safety issues that arise to be addressed in a timely manner.
FISCAL IMPACT: This ordinance authorizes an expenditure of $300,000.00 in the Safety Voted Bond Fund for various unplanned renovations and improvements for Public Safety facilities. The funds encumbered for this ordinance will be divided between the Police and Fire Divisions.
Title
To authorize the Director of the Department of Public Safety to enter into contracts for miscellaneous capital improvement renovations for the Divisions of Police and Fire facilities; to authorize the expenditure of $300,000.00 from the Safety Bond Fund; and to declare an emergency. ($300,000.00)
Body
WHEREAS, the renovation of various Public Safety facilities have been approved as part of Capital Improvement Project No. P330021-100000 (Police Facility Renovation), and P340103-100000 (Fire Facility Renovation); and
WHEREAS, it is now necessary to provide funds for miscellaneous renovations of various Public Safety facilities; and
WHEREAS, all expenditures will comply with the competitive bidding provisions of the Columbus City Codes; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, Divisions of Police and Fire, in that it is immediately necessary to authorize the Director of Public Safety to enter into contracts for miscellaneous capital improvement projects to have funds available for any unexpected emergency projects and ensure that needed improvements are not delayed, keeping the impact on our safety forces to a minimum and allowing safety issues that arise to be addressed in a timely manner, thereby preserving the public health, peace, property, safety, and welfare; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Public Safety Director is hereby authorized to enter into contracts for miscellaneous capital improvement renovation projects for the divisions of Police and Fire.
SECTION 2. That the expenditure of $300,000.00, or so much thereof as may be necessary, be and is hereby authorized from the Safety Bond Funds 7701 per the accounting codes in the attachment to this ordinance:
SECTION 3. That this Council hereby recognizes that this ordinance does not identify specific contractors or vendors for the expenditure purposes authorized herein and hereby delegates sole and final contracting decisions relative to the determination of lowest, best, most responsive and most responsible vendor(s) to the Director of Public Safety. All contracts will be entered into in compliance with the relevant procurement provisions of the Columbus City Codes Chapter 329.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.