Explanation
BACKGROUND: This ordinance authorizes the Director of Finance and Management to modify a contract, on behalf of the Facilities Management Division with Winnscapes for landscape maintenance services.
This contract was authorized for renewal via Ordinance 0579-2023. This ordinance seeks authority to modify this contract in order to add landscaping services for the Jerry Hammond Center at 1111 E. Broad St. and for the treatment and cleanup of the impound lot, 2700 Impound Lot Rd.
In previous years The Jerry Hammond Building, was included in a facility management service contract between the City of Columbus and an outside vendor. As of June 1, 2023 the building operations, including janitorial, security services, and landscaping are managed by the Department of Finance and Management, Facilities Management Division; thus the need to modify this contract.
As Winnscapes provides landscape maintenance services for all other buildings owned by the City of Columbus it was deemed necessary to modify the current contract to include the Jerry Hammond Building. Quotes were received from the vendor for the cost of the additional buildings being serviced.
Winnscapes FID: 31-1313521, CC# CC005033, expiration date October 25, 2023
Emergency Designation: Emergency action is requested so that these landscaping services can continue without delay.
FISCAL IMPACT: This ordinance authorizes an expenditure of $48,400.00 from the General Fund with Winnscapes for landscape maintenance services. The 2023 expenditure for these services (including this modification) totals $371,759.99. The additional funding will come from the General Fund
Title
To authorize the Finance and Management Director to modify a contract, on behalf of the Facilities Management Division, with Winnscapes for landscape maintenance services for facilities under the purview of the Facilities Management Division; to authorize the expenditure of $48,400.00 from the General Fund; and to declare an emergency ($48,400.00)
Body
WHEREAS, it is necessary to modify a contract, on behalf of the Facilities Management Division with Winnscapes for landscape maintenance services; and
WHEREAS, this contract was authorized for renewal via Ordinance 0579-2023; and
WHEREAS, a modification of this contract is necessary in order to add landscaping services for Jerry Hammond Building and the impound lot, 2700 Impound Lot Rd.
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to authorize the Finance and Management Director to modify a contract with Winnscapes for landscaping services at Jerry Hammond Building and for treatment and cleanup of the impound lot, 2700 Impound Lot Rd., services to ensure that such services can continue without delay, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to modify a contract, on behalf of the Facilities Management Division, with Winnscapes for landscaping maintenance services.
SECTION 2. That the expenditure of $48,400.00, or so much thereof as may be needed, is hereby authorized in the General Fund 1000, in Object Class 03 - Contractual Services per the accounting codes in the attachment in this ordinance.
SECTION 3. That the monies in the foregoing sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.