Explanation
1. BACKGROUND
This ordinance authorizes the Finance and Management Director to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract (UTC) Purchase Agreement for Peerless Pump Parts and Services with Dxp Enterprises Inc. in an amount up to $185,000.00. This Ordinance also authorizes the Department of Public Utilities, Division of Water, to expend more than $100,000.00 in calendar year 2023 against this UTC.
This General Budget Reservation will be used for the rehabilitation and/or replacement of various pumps at the Dublin Road Water Plant.
Per City Code 329.19(g)(1), purchases by a City Agency using a UTC in excess of $100,000.00 in a fiscal year must be approved by ordinance of City Council. This ordinance does exceed the $100,000.00 limit.
Purchase Orders with Dxp Enterprises Inc. will be established in a total amount up to $185,000.00, based upon existing Universal Term Contract Purchasing Agreement No. PA005344, which expires October 1, 2023.
The Community Area for this ordinance will be 68 - Dublin Road Corridor
2. UNIVERSAL TERM CONTRACT PURCHASE AGREEMENT
UTC is PA005344 under Vendor CC010207, Dxp Enterprises Inc. DBA Corp Eqpt and North Shore Pump and Eqpt Co.
3. CONTRACT COMPLIANCE
Contract compliance number is CC010207, and expires 4/28/25, and is listed as a Majority.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
4. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
Dxp Enterprises Inc. is classified as an MAJ by the City’s Office of Diversity and Inclusion. Dxp Enterprises Inc. has not proposed the use of subcontractors to perform this work. The anticipated MBE/WBE percentage for this contract is 0%.
The certification of Dxp Enterprises Inc. was in good standing at the time the contract was awarded.
5. FISCAL IMPACT
Funding for this project is available within the Water Bonds Fund, Fund 6006.
6. EMERGENCY DESIGNATION
Emergency designation is requested for this ordinance so the water distribution system can be maintained to ensure a consistent source of potable water for the public in order to eliminate any possible public health hazard.
Title
To authorize the Director of Finance and Management to associate all General Budget reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement with Dxp Enterprises for the purchase of Peerless Pump Parts and Services for the Department of Public Utilities, Division of Water; to authorize the Department of Public Utilities, Division of Water to expend more than $100,000.00 from the Water Bonds Fund; and to declare an emergency. ($185,000.00)
Body
WHEREAS, the Department of Public Utilities, Division of Water needs to purchase Peerless Pump Parts and Services for the purpose of rehabilitation and/or replacement of various pumps at the Dublin Road Water Plant; and
WHEREAS, the Purchasing Office has established Universal Term Contract Purchase Agreement No. PA005344 with Dxp Enterprises for the purchase of Peerless Pump Parts and Services; and
WHEREAS, it has become necessary to authorize the Director of Finance and Management to associate all General Budget Reservations resulting from this ordinance with Universal Term Contract Purchase Agreement No. PA005344 with Dxp Enterprises for the purchase of Peerless Pump Parts and Services; and
WHEREAS, the Division of Water will establish purchase orders up to $185,000.00 for the rehabilitation and/or replacement of various pumps at the Dublin Road Water Plant; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities in that it is immediately necessary to authorize the Finance and Management Director to execute the contract so repairs or replacements to the pumps can be made as soon as possible so the water distribution system can be maintained to ensure a consistent source of potable water for the public in order to eliminate any possible public health hazard, thereby preserving the public health, peace, property, safety, and welfare; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to associate all General Budget Reservations resulting from this ordinance with Universal Term Contract Purchase Agreement, with Dxp Enterprises for Peerless Pump Parts and Services, for the Division of Water.
SECTION 2. That City Council approves the Department of Public Utilities, Division of Water, expending in excess of $100,000.00 this fiscal year against Universal Term Contract PA005344 - Replacement parts and service.
SECTION 3. That the expenditure of $185,000.00 or so much thereof as may be needed, is hereby authorized in Fund 6006 (Water Bond Fund), in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 4. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for the reasons stated in the preamble hereto, which is made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten (10) days after passage if the Mayor neither approves nor vetoes this Ordinance.