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File #: 2934-2023    Version: 1
Type: Ordinance Status: Passed
File created: 10/16/2023 In control: Public Utilities Committee
On agenda: 12/4/2023 Final action: 12/7/2023
Title: To authorize the Director of the Department of Public Utilities to modify and increase the professional engineering services contract with Arcadis U.S. for the Jackson Pike Waste Water Treatment Plant Power Systems Upgrade and Safety Improvements Project; to authorize an amendment to the 2023 Capital Improvement Budget; to authorize the transfer of cash and appropriation within the Sanitary Bond Fund; and to authorize an expenditure of up to $716,000.00 from the Sanitary Bond Fund to pay for the contract modification. ($716,000.00)
Indexes: WBE Participation
Attachments: 1. ORD 2934-2023 Accounting Template, 2. ORD 2934-2023 Utilization
This ordinance authorizes the Director of Public Utilities to enter into a planned contract modification for professional engineering services with Arcadis U.S. Inc. for the JPWWTP Power Systems Upgrade and Safety Improvements project, CIP #650257-100101, in an amount up to $716,000.00.

The original contract was for preliminary design services relating to arc flash hazards and coordination issues with electrical equipment at the Jackson Pike Wastewater Treatment Plant (JPWWTP). The first portion of the project evaluated electrical equipment that will need to be replace and provided recommendations for replacement or rehabilitation.

After preliminary design it was discovered more electrical issues needed to be addressed and construction cost estimates were doubled.

This contract modification will provide detailed design documents for the construction portion of the project, which will replace and rehabilitate the equipment. This design is based on the recommendations provided in the Detailed Design Memorandum (DDM) deliverable from Step 1 - Preliminary Design Services, of the original contract.

A second contract modification will be requested for engineering services during construction.

Community Planning Area: 99-Citywide

1.1 Amount of additional funds to be expended: $716,000.00
Original Contract Amount: $363,100.00 (Ord. 2953-2021 PO308101)
Modification #1 (current): $716,000.00
Future Modification (estimate) $540,000.00
Total (Orig. + Modification + Future): $1,619,100.00

1.2. Reason other procurement processes are not used:
The contract was awarded with the intention of one design company performing all phases of the design work. The preliminary design services were completed by Arcadis in the original contract, with contract modifications planned to add funding for detailed design and for services...

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