Explanation
BACKGROUND: This legislation authorizes the Director of Public Utilities to modify to increase an existing Indefinite Quantity Contract for CDL Training Services with Rock Gate Capital LLC in the amount of $763,200.00. The Department of Public Utilities Training Section for CDL Training Services. This will enable the Department of Public Utilities the resources for training employees to obtain a CDL Class A License.
The Department of Public Utilities publicly solicited competitive bids for CDL Training Services in accordance with the relevant provisions of Chapter 329 (RFQ023537). One-hundred eighty-five (185) vendors (4 EBE/WBE, 167 MAJ, 10 MBE,) were solicited and two (2) (MAJ) bids were received on December 27, 2022.
Kala Sourcing LLC was the lowest bidder. Soon after our HR Training Section notified us of issues they were having with the vendor and the contract. Kala Sourcing LLC was wanting to include the cost of travel and lodging for their employee(s) to be paid by the City. The Kala Sourcing LLC was not meeting the total hours of training that was required. The contract with Kala Sourcing LLC was cancelled and a new contract was created with the next lowest, responsive, responsible and best bidder Rock Gate Capital LLC.
This legislation seeks to add funding for 2024 expenditures to the contract without extending the term of the contract. This Ordinance is being submitted in accordance with the relevant provisions of Chapter 329 of City Code.
SUPPLIER: Rock Gate Capital LLC, Vendor# 043425, cc expires 6/30/25, majority status
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
1. Amount of additional funds: Total amount of additional funds needed for the modification is to ADD $763,200.00. Total contract amount including this modification is $906,300.00.
2. Reasons additional funds were not foreseen: The need for additional funds was known at the time of the initial contract. This modification to increase funding is necessary for the payment of services to be provided through March 31, 2025.
3. Reason other procurement processes were not used: Work under this modification is a continuation of services included in the scope of the original bid contract. No lower pricing/more attractive terms and conditions are anticipated at this time.
4. How cost was determined: The cost, terms and conditions are in accordance with the original agreement.
FISCAL IMPACT: $763,200.00 is budgeted and needed for 2024 expenses. This ordinance is contingent on the passage of the 2024 Operating Budget, Ordinance 3012-2023.
$179,360.00 was spent in 2023
$0.00 was spent in 2022
Title
To authorize the Director of the Department of Public Utilities to modify to increase funding to an Indefinite Quantity Contract for with Rock Gate Capital LLC for CDL Training Services for the Department of Public Utilities; and to authorize the expenditure of $254,400.00 from the Water Operating Fund, $254,400.00 from the Sewerage Operating Fund, and $254,400.00 from the Power Operating Fund. ($763,200.00)
Body
WHEREAS, the Department of Public Utilities solicited and opened bids for an Indefinite Quantity Contract for CDL Training Services (RFQ023537) in accordance with Chapter 329 of the Columbus City Code; and
WHEREAS, issues arose from the lowest bidder Kala Sourcing LLC and the contract was cancelled and awarded to the next lowest, responsive, responsible and best bidder Rock Gate Capital LLC; and
WHEREAS, the Department of Public Utilities wishes to modify to increase funding for the contract with Rock Gate Capital LLC, for CDL Training Services to provided additional funding without extending the term of the contract; and
WHEREAS, the vendor has agreed to modify to increase funding for PA006882 at current prices and conditions; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize funding for 2024 expenses for an Indefinite Quantity Contract with Rock Gate Capital LLC for CDL Training Services; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Public Utilities be and is hereby authorized to modify to increase an Indefinite Quantity Agreement PA0056882 with Rock Gate Capital LLC, for CDL Training Services in accordance with the terms and conditions as shown in the agreement on file in the Department of Public Utilities. Total amount of this modification is to ADD $763,200.00. Total contract amount including this modification is $906,300.00.
SECTION 2. That the expenditure of $763,200.00 or so much thereof as may be needed, $763,200.00 is hereby authorized in Fund 6000 (Water Operating), 6100 (Sewer Operating), and 6300 (Electricity Operating) in object class 03 Services per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 5. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.