Explanation
BACKGROUND: This legislation authorizes the Director of Public Utilities to modify and extend the service agreement for the Columbus MSA Climate Pollution Reduction Grant (CPRG) Engagement and Plan Development with Planning Communities, LLC to help assemble the Priority Climate Action Plan (PCAP) and Comprehensive Climate Action Plan (CCAP), update the Columbus Action Plan, and support the public outreach & engagement.
This modification is necessary to add additional funding and extend the utilities agreement. These additional funds are necessary for the Priority Climate Action Plan (PCAP) and the Comprehensive Climate Action Plan (CCAP).
PROCUREMENT: Request for proposals (RFP026245) were formally advertised on the Vendor Services and Bonfire websites in accordance with the procedures set forth in Columbus City Codes, Chapter 329 from October 31, 2023 to December 1, 2023. Five Hundred Thirty Two (532) vendors were solicited. The city received three (3) (MAJ) responses. The proposals were deemed responsive and were fully evaluated by the Evaluation Committee on December 18, 2023. The committee felt that Planning Communities, LLC submitted the strongest proposal overall for the following reasons: 1.) The team has depth of experience with similar projects. 2.) Demonstrated clear understanding of the tasks related to the project and how to execute the project. 3.) Project manager exhibited a strong with similar work experience
ORD 2503-2023 authorized acceptance of the award for the Climate Pollution Reduction Planning Grant, Catalog of Federal Domestic Assistance (CFDA) 66.046. The grant project period is from June 1 2023 through May 31, 2027. The City grant number is G602301.
The term of this contract is from date of execution to May 31, 2027.
SUPPLIER: Planning Communities, LLC, V#20500 CC Expires 2/2/2026 (MAJ)
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
1. Amount of additional funds: Total amount of additional funds needed for this contract modification No.1 is ADD $150,000.00. Cumulative total contract amounts including this modification No. 1 is $170,000.00
2. Reason additional funds were not foreseen: The need for additional funds were known at the time of the initial contract. This modification No. 1 is to extend time and provide the funding for the Columbus MSA Climate Pollution Reduction Grant (CPRG) Engagement and Plan Development.
3. Reason other procurement processes were not used: Work under this modification No. 1 is a continuation of services included in the scope of the original contract. No lower pricing/more attractive terms and conditions are anticipated at this time.
4. How was cost determined: The cost, terms, and conditions are in accordance with the original agreement. The cost for this modification is $150,000.00.
Fiscal Impact: Funding will come from the grant award. Its appropriation and expenditures were authorized under Ord. 2503-2023.
Title
To authorize the Director of the Department of Public Utilities to modify and extend a service agreement with Planning Communities for the Columbus MSA Climate Pollution Reduction Grant (CPRG) Engagement and Plan Development (G602301); and to authorize the expenditure of $150,000.00 from the Electricity Grants Fund, ($150,000.00)
Body
WHEREAS, the Department of Public Utilities wishes to modify and increase PO430351 with Planning Communities LLC for consulting services for the Columbus MSA Climate Pollution Reduction Grant (CPRG) Engagement and Plan Development with Planning Communities, LLC to provide additional funding for the payment of services through May 31, 2027, and
WHEREAS, the vendor has agreed to modify PO430351 at current prices and conditions, and it is in the best interest of the City to exercise this option, and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director to modify, extend and increase the current contract for the Columbus MSA Climate Pollution Reduction Grant (CPRG) Engagement and Plan Development with Planning Communities, LLC; now, therefore
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Public Utilities to enter into a planned modification for consulting services with Planning Communities, LLC; NOW, THEREFORE;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Utilities be and is hereby authorized to modify and increase contract No. PO430351 consulting services for the Columbus MSA Climate Pollution Reduction Grant (CPRG) Engagement and Plan Development with Planning Communities, LLC, in accordance with the terms on file in the office of the Department of Public Utilities. This proposed modification No. 1 is to extend the contract from an expiration date of March 1, 2025 to an expiration date of May 31, 2027 and will ADD $150,000.00. Total contract amount including this modification is $170,000.00.
SECTION 2. That this modification is in accordance with the relevant provisions of City Code, Chapter 329, relating to contract modifications.
SECTION 3. That the funds were appropriated on Ord. 2503-2023.
SECTION 4. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.