Explanation
BACKGROUND: This ordinance authorizes the Director of Public Safety to enter into the third (3rd) renewal of an existing contract with ZOLL Medical Corporation on behalf of the Division of Fire for extended warranty and preventative maintenance services in the amount of $91,705.32 that was authorized by ordinance # 0977-2022 and which provides warranty and preventative maintenance coverage for the Fire Division's ZOLL defibrillators/monitors used in daily emergency medical service (EMS) operations. The Fire Division needs to purchase these warranty and preventative maintenance services, as ZOLL defibrillators/monitors are used on its emergency medical and first responder vehicles in order to assess and respond to cardiovascular emergencies using this highly specialized and technical equipment that requires services as specified by the manufacturer. The Division of Fire purchases preventative maintenance and extended warranty services directly from ZOLL Medical Corporation versus ZOLL unauthorized service providers which allows the Division to secure the lowest pricing available. As the Division of Fire has standardized on the ZOLL defibrillator/monitor product, it is critical that the Division be able to maintain this equipment. ZOLL Medical Corporation is sole authorized service agent for the ZOLL defibrillators/monitors. The contract authorized by ordinance 0977-2022 consists of five (5) annual payments of $91,705.32 each, totaling $458,526.60 in the final year of the contract that ends on June 30, 2027. This contract provides for technical on-site preventative maintenance services, as well as discounts on supplies and loaner equipment to ensure the Fire Division is not without this potentially life-saving device.
Vendor Data: ZOLL Medical Corporation #04-2711626 Vendor #000197
Emergency Designation: Emergency action is requested to ensure that this vital, highly specialized equipment receives uninterrupted warranty and preventative maintenance services as it is consistently utilized during the Division of Fire’s EMS operations to potentially save lives.
FISCAL IMPACT: This ordinance authorizes the expenditure of $91,705.32 from the Division of Fire's general fund operating budget to purchase extended warranty and preventative maintenance services. The Fire Division is budgeted $687,500.00 for maintenance services in their 2024 General Fund Budget, and has spent $91,705.32 in both 2022 & 2023 for ZOLL's PM services.
Title
To authorize and direct the Director of Public Safety to renew the existing contract with ZOLL Medical Corporation on behalf of the Division of Fire as authorized by ordinance 0977-2022 for extended warranty and preventative maintenance services for the ZOLL devices; to authorize the expenditure of $91,705.32 from the General Fund; and to declare an emergency. ($91,705.32)
Body
WHEREAS, the Division of Fire carries ZOLL Medical Corporation defibrillators/monitors on its emergency medical and first responder vehicles in order to assess and respond to cardiovascular emergencies; and,
WHEREAS, this highly specialized and technical equipment requires defibrillator equipment product support services as specified by the manufacturer; and,
WHEREAS, there is a need to enter into the third (3rd) renewal of the contract authorized by ordinance # 0977-2022 to continue these product support services that have been provided in previous years solely by the manufacturer, ZOLL Medical Corporation, in order to adhere to warranty regulations and to insure that repairs are in accordance with the manufacturer's specifications; and,
WHEREAS, an emergency exists in the usual daily operation of the Public Safety Department, Division of Fire, in that it is immediately necessary to authorize the Public Safety Director to renew the contract with ZOLL Medical Corporation on behalf of the Division of Fire for extended warranty and preventative maintenance services for ZOLL defibrillators/monitors, to ensure that this vital, highly specialized equipment receives uninterrupted warrant and preventative maintenance services as it is consistently utilized during the Division of Fire's EMS operations to potentially save lives, all for the immediate preservation of the public health, peace, property, safety, and welfare; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Safety be and is hereby authorized and directed to enter into the third (3rd) contract renewal with ZOLL Medical Corporation as authorized by ordinance # 0977-2022 on behalf of the Division of Fire for extended warranty and preventative maintenance services for defibrillators/monitors used by the division in daily EMS operations.
SECTION 2. That the expenditure of $91,705.32, or so much thereof as may be necessary, be and is hereby authorized from the General Fund, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.