Explanation
Background: This ordinance authorizes the City Auditor to set up an auditor’s certificate in the amount of $340,000.00 for the purchase of portable toilet rental services for the Recreation and Parks Department. These expenditures are from a citywide universal term contract (UTC) for portable toilet rental services established by the Purchasing Office in the Department of Finance and Management. This ordinance authorizes the expenditure of more than $100,000.00 from an individual UTC by a single agency in a calendar year in compliance with the procurement provisions of the Columbus City Codes Chapter 329. This ordinance authorizes the Director of Finance and Management, on behalf of the Recreation and Parks Department, to associate all general budget reservations resulting from this ordinance to the current UTC purchase agreements for portable toilet rental services and enter into contract for portable toilet rental services.
The Columbus Recreation and Parks Department has a need to provide portable toilets at numerous City-owned and operated parks, golf courses, sports fields, and special events throughout the City. This service promotes the health and safety of visitors and patrons. The Department of Finance and Management has established UTC’s with United Rentals North America, per PA006218, and Johnny on the Spot, per PA006217, for portable toilet rental services. The Columbus Recreation and Parks Department expects to incur single-year expenditures that exceed $100,000.00 from purchase orders established in accordance the UTC with United Rentals North America. The total annual expenditures projected in fiscal year 2024 for the purchase of portable rental toilet services is approximately $340,000 for the entire Recreation and Parks Department. This ordinance is contingent on the passage and issuance of the 2024 operating budget; Ordinance 2011-2023.
Principal Parties:
United Rentals North America Inc. DBA Reliable Onsite Services
580 Phillipi Road
Columbus, Ohio 43228
Contract Compliance Number: 010565
Contract Compliance Expiration Date: October 24, 2024
Johnny on the Spot LLC DBA United Site Services
118 Flanders Road
Westborough, Massachusetts 01581
Contract Compliance Number: 043126
Contract Compliance Expiration Date: September 27, 2024
Emergency Justification: Emergency action is requested to ensure uninterrupted portable toilet rental services in 2024 in order to maintain healthy and safe operations at City parks and events.
Benefits to the Public: This contract will provide portable restrooms for use by the community, supporting the general health and welfare of residents and visitors while they use parks and attend events.
Community Input/Issues: The community has expressed a desire for accessible and well-maintained parks and amenities.
Area(s) Affected: Citywide (99)
Master Plan Relation: These expenditures will support the Recreation and Parks Master Plan by helping to ensure that parks and amenities remain safe and user friendly.
Fiscal Impact: $340,000.00 is budgeted and available from within the Recreation and Parks Operating Fund 2285 to meet the financial obligations of these expenditures. This legislation is contingent upon the passage of Ordinance 3011-2023.
Title
To authorize and direct the City Auditor to establish an auditor’s certificate in the amount of $340,000.00 for the purchase of portable toilet rental services for the Recreation and Parks Department; to authorize the Director of Finance and Management, on behalf of Recreation and Parks, to associate all general budget reservations resulting from this ordinance to current and future purchase agreements for portable toilet rental services and establish purchase orders in accordance with the terms and conditions of the citywide universal term contract; to authorize the expenditure of more than $100,000.00 from an individual universal term contract by a single agency in a calendar year in compliance with the procurement provisions of the Columbus City Code; to authorize the expenditure of $340,000.00 from the Recreation and Parks Operating Fund; and to declare an emergency. ($340,000.00)
Body
WHEREAS, it is necessary to authorize the City Auditor to establish an auditor’s certificate in the amount of $340,000.00 for the purchase of portable toilet rental services for the Recreation and Parks Department; and
WHEREAS, it is necessary to authorize the Director of Finance and Management, on behalf of Recreation and Parks, to associate all general budget reservations resulting from this ordinance to current and future purchase agreements for portable toilet rental services and establish purchase orders in accordance with the terms and conditions of the citywide universal term contract; and
WHEREAS, it is necessary to authorize the expenditure of more than $100,000.00 from an individual universal term contract by a single agency in a calendar year in compliance with the procurement provisions of the Columbus City Codes Chapter 329; and
WHEREAS, it is necessary to authorize the expenditure of $340,000.00 from the Recreation and Parks Operating Fund 2285; and
WHEREAS, an emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to authorize the actions described herein this ordinance to ensure uninterrupted portable toilet rental services in 2024 at City parks and events, all for the preservation of the public health, peace, property, safety, and welfare and, NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor is authorized and directed to establish an auditor’s certificate in the amount of $340,000.00 for various expenditures for the purchase of portable toilet rental services for the Recreation and Parks Department.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That the Director of Finance and Management, on behalf of the Department of Recreation and Parks, is hereby authorized to associate all general budget reservations resulting from this ordinance for portable toilet rental services and establish purchase orders in accordance with the terms and conditions of the citywide universal term contracts on file in the Purchasing Office.
SECTION 6. That this Council authorizes the expenditure of more than $100,000.00 from an individual universal term contract by a single agency in a calendar year in compliance with the procurement provisions of the Columbus City Codes Chapter 329.
SECTION 7. That the expenditure of $340,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks and Operating Fund 2285 per the accounting codes in the attachments to this ordinance.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof,, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.