Explanation
BACKGROUND
This legislation authorizes the Director of the Department of Development to waive the competitive bidding requirements of Columbus City Codes Chapter 329 and enter into a professional services contract with Gurr Johns Inc., in an amount up to $22,045.00, to provide appraisal services for sixty-seven public art pieces owned by the City of Columbus and authorize payments for services starting March 1, 2024.
The Department of Development utilized the Request for Proposals (RFP) process in accordance with City procurement standards to solicit proposals. RFQ023700 was advertised and proposals were accepted from January 17, 2023 through February 15, 2023 for public art appraisal services. Three bids were received. The evaluation committee selected Gurr Johns Inc. through the RFP process to appraise nine public art pieces for insurances purposes. The Division of Planning has identified an additional sixty-seven public art pieces also needing appraisals to obtain insurance coverage.
Bid Waiver Justification: A bid waiver is being requested in order to maintain consistent appraisal documentation with the previous reports. It is important to keep the continuity of these appraisal reports to ensure compliance with the standards and principles of USPAP as set forth by Congress for appraisals of tangible personal property.
FISCAL IMPACT: Funding is available in the Administrative Division’s General Fund budget (1000). This ordinance is contingent on the passage of the 2024 Operating Budget, Ordinance 3011-2023.
CONTRACT COMPLIANCE: the vendor number is 044398 and expires 2/16/2025.
Title
To authorize the Director of the Department of Development to enter into a contract with Gurr Johns Inc., in an amount up to $22,045.00, to provide public art appraisal services; to waive the competitive bidding requirements of the Columbus City Code; to authorize the expenditure of $22,045.00 from the Department of Development’s 2024 General Fund Budget; and to authorize payments for services starting March 1, 2024. ($22,045.00)
Body
WHEREAS, the Department of Development advertised RFQ023700 in February 2023 for proposals for Public Art Appraisal services, three bids were received, and the Director of Development entered into contract with Gurr Johns Inc. under the authority of Columbus City Code Section 329.24; and
WHEREAS, the Department of Development has identified sixty-seven additional public art pieces needing appraisal certification to obtain insurance coverage; and,
WHEREAS, it is in the City's best interests to waive the competitive bidding requirements of City Code Chapter 329 as Gurr Johns Inc. was previously selected as the chosen consultant in response to RFQ023700.
WHEREAS, it is necessary to authorize the Director of the Department of Development to enter into a contract with Gurr Johns Inc. to complete the Department’s public art appraisal project and to authorize payments for services starting March 1, 2024, in an amount of up to $22,045.00; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Development is authorized to enter into a professional services contract with Gurr Johns Inc. in an amount up to $22,045.00 for the purpose of providing appraisal services for sixty-seven public art pieces, and is authorized to make payment for expenses starting March 1, 2024, for the purpose of providing appraisal services.
SECTION 2: That Council finds that it is in the best interest of the City to waive the competitive bidding provisions of Chapter 329 of the Columbus City Codes to enter into this contract.
SECTION 3. That the expenditure of $22,045.00 or so much thereof as may be needed, is hereby authorized in Fund 1000 (General Fund), Dept-Div 44-06 (Planning Division), object class 03 (Services) per the account codes in the attachment to this ordinance.
SECTION 4. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this Ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to establish such accounting codes as necessary, to make any accounting changes to revise the funding source for all agreements, contracts, or modifications associated with this Ordinance.
SECTION 6. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.